Job Title: Resource Coordinator

Location: Toronto

Mode of Job: Hybrid

Contract: 12 Months

Summary

This role is perfect for someone who enjoys keeping things organized and making sure office operations run smoothly. You’ll support managers and teams with administrative tasks, coordinate office facilities, and help improve processes. It’s a hands-on role where you’ll manage supplies, assist with office moves, and ensure health & safety standards are met. You’ll also get exposure to enterprise operations and have opportunities to contribute ideas for efficiency improvements. If you’re detail-oriented, adaptable, and like working independently while still collaborating with others, this role is a great fit.

Role Responsibilities:

Administrative & Communications Support

• Develops and maintains organized filing systems to ensure business and operational reports, forms, and documentation are accurate, complete, and readily accessible (paper and electronic).
• Supports the development of tailored communications, including drafting, editing, and distributing correspondence, presentations, and policies/procedures.
• Dispatches outgoing communications and responds to incoming inquiries, resolving issues or escalating as appropriate.
• Prepares, submits, and tracks departmental expense claims and reports.

Office Operations & Facilities Support

• Conducts premises inspections and completes monthly Health & Safety audits, including required reporting and follow-up.
• Liaises with internal business units and external vendors to support office operations and facilities-related activities.
• Assists with coordination related to incoming and outgoing staff and contractors, office moves, relocations, office planning, and furniture requirements, ensuring minimal disruption to business operations.
• Supports office services such as stocking, ordering, and maintaining coffee and general office supplies.
• Manages inventory levels by monitoring stock, anticipating needs, placing and expediting supply orders, and receiving and unpacking shipments.

Coordination, Analysis & Continuous Improvement

• As experience is gained, acts as a “buddy” and provides training support for new hires.
• Collaborates with internal and external stakeholders to deliver on business objectives.
• Organizes and reviews work to ensure accuracy, completeness, and adherence to established processes and control standards.
• Completes complex and varied tasks within defined guidelines, exercising judgment and problem-solving skills.
• Analyzes issues, determines appropriate next steps, and escalates matters when required.
• Identifies opportunities for process improvements and contributes to the implementation of enhancements to operational efficiency.

Knowledge Sharing & Additional Responsibilities

Takes on broader or additional accountabilities as assigned to support team and business needs.

Must Have Skills:

• 2+ years of experience in an administrative support function
• Experience working in a high-volume, fast-paced environment
• Microsoft Office (Outlook, Teams, Word, and Excel)
• Strong verbal & written communication skills
• Organization skills
• Collaboration & team skills
• Analytical and problem-solving skills
• High level of attention to detail
• Interpersonal skills
• Resilience/adaptability
• Ability to take initiative and work independently

Nice to Have Skills:

• ServiceNow experience
• Relevant postsecondary education
• Customer service experience

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to