L. Hansens Forwarding"LHF" is part of the Hansen's Group of Companies, proudly Canadian family company with over 45 years in the business of Automotive Transportation, Warehousing, and Facility Management. We are currently hiring to fill one (1) open full-time position as Admin Assistant for our Scarbrough, Ontario location.

The Hansen's Group of Companies is committed to creating and maitaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to an accessible interview site, ASL interpreter or Assistive Technology) during the recruitment process please let us know. We encourage applications from all qualified candidates including indigenous peoples, women, members of racialized groups, and persons with disabilities. We thank all applicants for their interest, however only candidates selected for an interview shall be contacted.

Excellent benefits package available to Full Time employee’s after completing probationary period and opportunity for advancement. Join us!

Hourly Pay Rate: $22.00 - $25.00

• Benefits (Health, Dental, Vision)
• Group RRSP
• Wellness Program
• Profit Share Program
• Employee Quarterly 50/50 Charity & Bonus Draws

Job Summary:

The Office Administrator reports to the National Fleet Administrative Supervisor and is responsible for a variety of tasks including answering phone calls, filing, and maintaining accurate documentation.

Competencies:

• Planning and Organizing
• Results Orientation
• Service Orientation
• Team Work
• Risk Management (Health & Safety)

Job Duties:

• Driver and Broker Hiring and Onboarding
• Assist in the administration of the application process
• Review and ensure all required documents have been received and uploaded to TruckRight
• Request employment verification via DAD services
• Assign new driver and broker onboarding training via Truckright
• Request a company email address for company drivers and update TruckRight username
• Enter new company driver’s and broker’s information into Cargotel and Geotab
• Enter new broker’s vehicle information in Geotab and TruckRight

Driver Compliance:

• Ensure all violations have been recorded in TruckRight
• Ensure all violation follow ups are uploaded to TruckRight

Review and update computer system data (Geotab, TMS, TruckRight):

• Review and update driver and broker files as needed
• Review and update company equipment files as needed

Vehicle Permits:

• Ensure all vehicle permits are up to date
• Order permits and approve related invoices
• Assemble new vehicle permit books

Broker Vehicle Maintenance Audits:

• Review broker maintenance compliance as required
• Prepare and distribute finding to the National Fleet Manager

Collision Reporting:

• Create Collision folder in the S: Shared Drive – Fleet Folder
• Assist in collecting relevant collison documents & reports

Education and Experience:

• High School or equivalent.
• Minimum two (2) years of relevant office experience.
• Computer knowledge required (Microsoft Office: Word and Excel)
• Good interpersonal and communication skills.
• Knowledge in transportation and government regulations an asset

Physical Demands:

• Full ability to Stand.
• Ability to sit for more than 1 hour.
• Full Ability to lift up to 25 lbs.
• Ability to view computer screen for long periods of time.

Work Environment:

• Occasional Overtime as required.
• Indoors Office.
• Prolonged periods of sitting at a desk and working on a computer.

Hansen's is extremely proud of our dedicated diverse workforce and has centered its culture on the pillar of Respect.

Artificial intelligence (AI) or automated decision-making tools are not used in the screening or selection process for this position. All applications are reviewed by qualified hiring personnel.