Administrative Assistant I

Department: Corporate Communications

Program: Communications

Status: Regular Part Time

Days; 4 Hour Shifts (Subject to Change)

Location: Whitby, ON - Corporate Office

Wage Schedule: $29.610 - $40.280 per hour

File Number: 2600001098

Lakeridge Health is more than a hospital. It is a health network that includes five hospitals, a long-term care home, a community-based surgical centre, and more than 30 community sites across the Durham Region. Guided by our vision of One System. Best Health. and supported by a dedicated team of nearly 9,000 staff, physicians, and volunteers, Lakeridge Health is a place where the best people want to start, grow, and finish their careers in health care. We are focused on fostering an environment that’s inclusive, compassionate, innovative, and joyful. This is Lakeridge Health!

The Part-Time Administrative Assistant provides dedicated administrative and operational support to the Senior Director, Strategic Communications and the broader communications team.

This role plays a key coordination function, supporting scheduling, financial administration, document management, event logistics, and workflow tracking. The Administrative Assistant helps ensure the efficient operation of the Strategic Communications department and supports the delivery of high-quality internal and external communications initiatives.

DUTIES AND RESPONSIBILITIES:

Executive Support

• Manage the Senior Director’s calendar, scheduling meetings and coordinating logistics.
• Prepare meeting agendas, materials, and briefing packages.
• Draft routine correspondence and support document preparation.
• Coordinate travel arrangements and expense submissions.

Department Coordination

• Support workflow tracking for communications projects and requests.
• Maintain shared calendars and editorial schedules.
• Assist with vendor coordination, procurement processes, and invoice tracking.
• Support onboarding of new team members, including system access and orientation materials.

Financial and Administrative Support

• Process purchase orders, invoices, and expense reports in accordance with organizational procedures.
• Maintain budget tracking spreadsheets and documentation.
• Support contract documentation and records management.

Event and Meeting Logistics

• Coordinate logistics for Town Halls, media events, staff engagement activities, and department meetings.
• Support room bookings, catering, audiovisual requirements, and attendee tracking.
• Assist with post-event documentation and follow-up communications.

Records and Governance

• Maintain organized electronic filing systems in SharePoint or designated platforms.
• Ensure documentation aligns with organizational records management practices.
• Support policy and document formatting to meet brand standards.

QUALIFICATIONS:

• Diploma in Office Administration, Business Administration, or related field, or equivalent experience.
• Three to five years of progressive administrative experience, preferably supporting senior leaders.
• Strong organizational and time-management skills with ability to manage multiple priorities.
• High level of discretion and professionalism when handling confidential information.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with SharePoint, document management systems, and financial tracking tools.
• Strong written and verbal communication skills.
• Experience in health care and/or public sector environment is an asset.

Values, Safety and Employment Conditions

Must have a satisfactory performance record;