The Administrative Assistant, Nursing Administration supports the Community Partnerships and Cancer and Palliative Program Performance portfolio, including the Senior Director and other team members. The role provides day-to-day administrative coordination and project support, with interactions involving clinical teams, senior leaders, community organizations, and patients.

Responsibilities

• Coordinate calendars and internal and external meetings, including scheduling, logistics, agendas, materials, and minute-taking.
• Review correspondence, assess urgency, and follow up or handle routine matters with discretion.
• Assist with payroll entry and manage portfolio financial accounts and cost centres.
• Prepare spreadsheets, statistical documents, forms, tables, graphs, and draft reports; enter data into existing systems.
• Support the oncology clinic’s use of patient symptom-screening technology.
• Maintain patient education materials, monitor the associated budget, and coordinate orders.
• Assist with special-event planning, including guest communications, catering, and meeting-room setup.
• Provide administrative coordination for portfolio priorities and special projects.

Requirements

• University degree or college diploma in a related discipline, such as business administration, or equivalent related training and experience.
• Three years of office administration experience supporting senior management.
• One year of experience with financial data, budgets, and invoice management.
• Recent related health-care experience is preferred.
• Advanced computer skills, including Microsoft Outlook, Word, Excel, PowerPoint, Visio, Project, and Adobe software.
• Strong organization, time management, communication, judgment, and discretion, including handling sensitive information.
• Flexibility with respect to working hours.