We are seeking a reliable and proactive Administrative Assistant to support daily office operations. This role provides consistent part-time hours with required flexibility to cover absences and support operational needs. This is an in-office position and is ideal for someone who is organized, adaptable, and highly dependable.

• Answer incoming calls and respond to general inquiries
• Greet walk-in clients and assist with basic requests
• Receive and manage deliveries
• Maintain a professional and organized front office

• Monitor outstanding invoices
• Send payment reminders and follow up on overdue accounts
• Track payment status and flag issues as needed

• Track estimates issued to clients
• Conduct follow-ups to support job approvals
• Update status of quotes (pending, approved, declined)

• Confirm upcoming appointments and job details with clients
• Assist with coordinating access and scheduling logistics
• Support technicians and estimators with administrative needs

• Maintain accurate job and client records
• Organize documentation and assist with file management
• Support basic data entry (QuickBooks experience is an asset but not required)

• Follow up on missed calls and prior inquiries
• Assist with maintaining contact lists and client communication
• Support general office efficiency and workflow

• Part-time (approximately 15–25 hours per week)
• Typical schedule: mid-day coverage (e.g., 9:30 AM – 2:30 PM)
• Hours may vary week to week based on operational needs
• Additional hours are a required part of this role, including the ability to cover full-day shifts (8:00 AM – 4:30 PM) on short notice
• Hourly wage: $22–$25/hour, based on experience

• Strong communication skills in English (spoken and written)
• Highly reliable and dependable attendance
• Ability to work independently and manage multiple tasks
• Comfortable in a fast-paced, small business environment
• Must be available to work in-office
• Flexible availability is essential and required for this role

Please submit your resume by email. Only selected candidates will be contacted.

We kindly ask that applicants do not call the office regarding this position.

• This position requires reliable, in-person attendance and the ability to adjust your schedule, including covering full-day shifts on short notice. Are you able to meet this requirement consistently?

• Administrative: 1 year (preferred)

• English (required)