Makeup by Stephanie is seeking a highly organized, proactive, and client-focused Assississant to support the day-to-day management of our bridal and event bookings.

This role is ideal for someone who thrives in a fast-paced environment, loves organization, enjoys working with clients, and has a strong eye for detail. The position is heavily focused on bookings, scheduling, sales support, and client coordination, with some light marketing support as a secondary responsibility.

Key Responsibilities

Client Inquiries & Sales Support

• Manage inbox and respond to incoming client inquiries promptly and professionally
• Prepare and send customized quotes to prospective clients
• Conduct sales-oriented follow-up with warm leads to support booking conversion
• Nurture inquiries through the booking process and maintain strong client experience

Booking Management & Coordination

• Create contracts and invoices for confirmed bookings
• Maintain accurate and up-to-date booking records, calendars, and internal systems
• Coordinate artist availability and assign team members to bookings
• Develop staffing plans for wedding and event bookings
• Manage smaller bookings and ad hoc appointment scheduling

Client Management & Wedding Coordination

• Liaise with booked clients in the lead-up to weddings/events
• Confirm timelines, logistics, service details, and final requirements
• Process booking changes, revisions, and updates
• Ensure all booking details are organized and communicated accurately prior to events

Supporting Marketing / Admin Tasks

• Assist with light social media content creation/support
• Make basic website updates as needed
• Support occasional marketing and administrative projects
• Monthly newsletter creation

Ideal Candidate

• Highly organized with exceptional attention to detail
• Comfortable managing a high volume of client communication
• Strong written communication and professional email etiquette
• Experience in bookings, client services, sales, account coordination, or project coordination
• Sales-minded and confident helping convert inquiries into bookings
• Able to manage multiple moving pieces and deadlines simultaneously
• Enjoys the beauty, bridal, events, or service-based industries

Bonus Points For:

• Experience in the bridal, beauty, wedding, or events industry
• Familiarity with social media/content creation
• Experience with CRMs, booking systems, or project management tools

Role Breakdown

Approximate allocation of responsibilities:

• 70–80%: Client communication, bookings, sales, scheduling, logistics
• 10–20%: Content Creating
• 10%: Marketing, social, and website support

To Apply

Please submit your resume along with a short note telling us why you’d be a great fit for this role.