Organizational Unit

University of Victoria -> Faculty Of Humanities -> Indigenous Studies

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

April 26, 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1

Salary Grade

$4,740.00 - $5,056.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

PB9

Hours of Work

Monday to Friday, 8:30 am - 4:30 pm

Start Date

5/6/2026

End Date

10/9/2026

Employee Group:

CUPE 951 - Term

# of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

In accordance with the University's Preferential or Limited Hiring Policy (HR6110) and pursuant to Section 42 of the BC Human Rights Code, the selection will be limited to members of the following designated group(s). Candidates from the group(s) are encouraged to self-identify.

• Indigenous Peoples

The Office of the Vice-President Indigenous (OVPI) has introduced the Indigenous Citizenship Declaration (ICD) Policy (GV0810) to affirm declarations of Indigenous citizenship, membership and belonging where these claims result in material advantages, such as employment in an Indigenous-specific position. Shortlisted candidates for Faculty and Librarian positions designated for Indigenous Peoples through Preferential and Limited Hiring Programs (HR6110) will be required to provide a Declaration and Supporting Information in accordance with the ICD Policy.

Job Summary

Reporting to the Director of Indigenous Studies , this role provides administrative assistance to the Director and oversees the day-to-day operation of the program. This position provides support for the faculty application process, ARPT, Academic Program Review, staff hires, Health and Safety (Building Safety Committee), assisting the Director with teaching appointments, office set-up and moves, inventory and equipment needs, and monitoring and reconciling processes.

• Receives, screens and prioritizes visitors and incoming calls to the program office; responds or redirects inquiries appropriately using tact, discretion and diplomacy.
• Responds to student emails and requests for program aid; coordinates with Academic Advising regarding student requests; is available for drop-in appointments to meet with students as needed.
• Composes correspondence for the Director on various matters; prepares and edits documents (letters, reports, etc.); and sends final drafts of written materials for accuracy and completeness to the Director.
• Maintains a schedule of deadlines for processes requiring the Director’s attention (i.e., timelines for salary reviews, study leaves, ARPT submissions); anticipates the Directors needs and proactively compiles information needed to meet these