About the job

Locations: Burlington/In Office Full-Time

Start Date: Immediately

Reporting to: Administrative Supervisor

Why Work for OCI Group?

Because you’ll be working with the best of the best. Our company’s size and solid reputation attracts industry leaders, creating a charged atmosphere where no matter how much you already know, you’ll learn something new every day. Ours is a problem-solving culture that encourages innovation. We pride ourselves on our friendly, people-first atmosphere, and encourage our employees to think independently, be hands-on, and do their work with skill, compassion and complete integrity.

Job Summary

Providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Ability to effectively communicate (in French and English) via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Key Responsibilities

Administrative Duties

• Taking/updating assignments, contacting the client for new/updated assignment information, performing conflict check, obtaining file number, entering new assignment, preparing file folders, filing, and distributing them
• Typing: Preliminary reports, reports, memos, etc. (checking for proper grammar, language, and punctuation), formatting reports, downloading photographs
• Filing in a timely manner
• Assisting with File Management and WIP
• Other administrative duties assigned by the Administrative Supervisor

Maintenance

• Office maintenance, receiving and distributing mail and courier
• Dealing with contractors and office suppliers
• Order supplies
• Equipment maintenance
• Receiving Exhibits if the exhibit coordinator is unavailable

Accounting

• Assist accounting with invoices, accounts receivable and accounts payable
• Time & Expense entries
• Billing review reports
• Opening files

Experience and Qualifications

• Minimum completion of Grade 12 with post-secondary, administrative assistant/business post-secondary Diploma
• 5+ years administrative experience or equivalent preferred
• Advanced Microsoft Office, including Word, Excel, PowerPoint
• Keyboarding speed of 80-90 wpm. Accuracy required
• Demonstrated ability to work independently
• Tech savvy
• Must be able to exercise good judgment and maintain strict confidentiality
• Excellent organizational, oral, and written communication skills
• Fluency in both English and French (required)
• Strong ability to multi-task and deal effectively with all levels of staff and the public
• Ability to prioritize and meet deadlines in a fast-paced environment
• A Criminal Record Search will be required upon hire

Job Type: Full-time/In Person

Pay: $44,000.00-$47,000.00 per year

Additional pay:

• Bonus pay

Benefits:

• Dental care
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Job Type: Full-time

Pay: $44,000.00-$47,000.00 per year

Benefits:

• Casual dress
• Dental care
• On-site parking
• Paid time off
• Vision care

Education:

• Bachelor's Degree (required)

Location:

• Burlington, ON (required)

Work Location: In person