Apply By: Friday, April 24, 2026 11:59 pm EDT

Branch Director's Administrative Assistant

Job ID: 243389

Posting status: Open

Organization: Ministry of Natural Resources

Division: Aviation, Forest Fire and Emergency Services Branch & Forest Economics and Business Branch

City: Sault Ste Marie

Position(s) language: English

Job term: 1 Temporary 6 months (with possibility of extension)

Job code: 10OAD - Office Administration 10

Salary: $29.53 - $34.75 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Are you an eager administrative professional looking for an opportunity to elevate your career?

What we offer:

• training, job shadowing and coaching to ensure you will be successful in the role
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services

About the job

• provide advice and administrative support services to the Director, managers, branch staff and more broadly across the division
• maintain the Director's schedule and coordinate meeting materials receive and respond to inquiries and requests
• perform finance and accounting duties including reconciling and preparing monthly budget and monthly variance reports
• provide liaison with other executive offices within the ministry
• perform records management functions including creating and maintaining files and maintaining an organizational bring forward system
• identify and resolve a wide range of administrative matters

What you bring to the team

Administrative knowledge and experience: You have:

• experience and knowledge of office administrative practices, policies and procedures
• ability to provide Director-level administrative support in order to assist in the overall efficient operation of the branch.
• knowledge of purchasing, finance and accounting to perform a variety of duties (e.g. reconcile expense claims)
• knowledge of human resources policies and practices in order to liaise effectively with issues in the branch, assist in recruitment processes and other administrative support

Communication and interpersonal skills: You can:

• provide information and advice related to administration to staff and clients
• work effectively with internal and external stakeholders at all levels
• prepare meeting minutes, documents, correspondence, reports and develop and proofread materials

Organizational, prioritizing, and coordinating skills: You can:

• establish and maintain records and filing systems in accordance with pre-established OPS records management policies, procedures, and retention schedules
• balance multiple, competing and time-sensitive demands while meeting deadlines
• coordinate travel and meeting arrangements for management

Judgement and problem-solving skills: You have:

• analytical and problem-solving skills to identify administrative issues and provide feedback/recommendations to resolve issues quickly
• judgment and tact to interact harmoniously with staff and handle confidential material
• ability to make decisions concerning the release of information when responding to information requests, inquiries

Computer skills: You are:

• proficient with computer software applications including word processing, spreadsheets, and email
• proficient using a wide range of general office equipment and can troubleshoot and resolve problems effectively

Don't meet every qualification? If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related