JOB OPPORTUNITY: Administrative Assistant (Centralized Operations)Commodore Solutions Workplace Testing Services Inc.
Location: Calgary, NE (Clinic-Based)
Schedule: Monday–Friday | 8:00 AM – 5:00 PM (1-hour unpaid lunch)
Status: Full-Time, Permanent | Immediate Availability Preferred
The OpportunityCommodore Solutions is looking for a high-energy, organized Administrative Assistant to serve as the central coordination point for our workplace testing services. While physically based at our Calgary NE clinic, you will be responsible for the administrative flow, scheduling, and client communications for all our service locations.
Key Responsibilities- Multi-Location Coordination: Act as the primary dispatcher and scheduler for all locations, managing appointments via phone and email with precision and efficiency.
- Client Relationship Management: Serve as the professional "first point of contact" for the entire company, building trust through responsive and empathetic communication.
- Documentation & Records Integrity: Prepare, organize, and maintain accurate reports and correspondence across all sites, ensuring strict compliance with privacy regulations (PIPEDA/PHIPA).
- Clinical Team Support: Provide remote and on-site administrative logistics for our healthcare professionals to ensure testing services remain reliable and timely.
- Office & Financial Administration: Manage daily office operations in Calgary NE, including supply procurement and supporting company-wide billing/invoicing processes.
Qualifications & Requirements- Experience: Previous experience in a high-volume administrative or scheduling role is preferred.
- Education: High School Diploma (Health Care Aide, Admin, or LPN backgrounds are assets).
- Tech Savvy: Proficiency in EMR software and the ability to manage multi-location scheduling software.
- Professionalism: Exceptional punctuality, a polished business appearance, and a commitment to maintaining total confidentiality.
- Logistics: Valid Class 5 Driver’s License and a clean driving record.
- Certifications: First Aid/CPR (can be provided by Commodore Solutions)
Our Core Values- Communication: Clear, timely, and respectful information flow across the organization.
- Integrity: Upholding the highest ethical standards in data accuracy and confidentiality.
- Professionalism & Honor: Representing the brand with reliability, skill, and an inclusive mindset.
Why Join Us?At Commodore Solutions, your role is the cornerstone of our company's success. We offer a team-oriented culture that fosters mutual respect, professional growth, and a supportive work environment where your contributions are deeply valued.
Job OverviewDate Posted 26 days ago
Closing Date 17-04-2026
Location Calgary, Alberta
Role Corporate Administrative Assistant
Salary: $18.00 - $26.00 per hour
Employment Full Time
Job Skills