The Granite Club is looking for a full time Culinary & Nutrition Administrative Assistant who will be responsible for providing essential administrative support to the culinary team, while working directly with the Executive Assistant- Food & Beverage, ensuring smooth administrative operations while contributing to menu planning and dietary compliance. This role combines organisational excellence with a strong understanding of nutrition and dietary requirements to help deliver exceptional dining experiences.

What’s in it For You?

• Collaborative & Engaging Work Environment: Join a culture that values innovation, teamwork, and continuous improvement.
• Exclusive Perks: Enjoy discounted memberships at GoodLife Fitness, as well as preferred rates on auto and home insurance.
• Vibrant Employee Events: Participate in a variety of inclusive and exciting events that celebrate our culture.
• On-Site Culinary Experience: Access to healthy, delicious meals daily at our Employee Cafeteria.
• Convenient Indoor Parking: Complimentary indoor parking to make your commute easier.
• Competitive Total Rewards Package
• Comprehensive Health & Dental Benefits: Flexible coverage options with a Health Care Spending Account (HCSA) to suit your individual and family needs.

Primary Responsibilities

Administrative Support

• Manage scheduling, correspondence, and documentation for the culinary department.
• Assist with creating training documentation for culinary and front of the house teams
• Maintain accurate records of menus, recipes, costing, and inventory.
• Assist with vendor communication, purchase orders, and invoice processing.

Menu & Event Coordination

• Support menu development by compiling ingredient lists, costing sheets, and nutritional data.
• Coordinate logistics for private events, banquets, and Member dining experiences.
• Prepare and distribute daily menus and special dietary options.

Nutrition & Dietary Compliance

• Ensure menus meet nutritional standards and accommodate dietary restrictions (e.g., gluten-free, vegan, low-sodium).
• Maintain up-to-date knowledge of food allergens and communicate clearly with culinary and service teams.
• Collaborate with chefs to assist in creating balanced, health-conscious menu options.

Member & Guest Interaction

• Respond to Member inquiries regarding dietary needs and menu details.
• Provide accurate information on ingredients, allergens, and nutritional values.
• Respond to internal staff inquiries on food knowledge, participate in tastings and trainings to support menu and nutritional knowledge for the benefit of the Membership.

Operational Support

• Assist with inventory tracking, wastage and cost control reporting.
• Prepare weekly and monthly sales reports for culinary leadership.
• Own labeling programs for all displayed and packaged food and beverage in the various outlets
• Provide operational support for Club wide events, marquee holidays etc. when necessary

Training (Development) / HR

• Acts as a liaison between Management and Staff in regard to absence, payroll issues, vacation, etc.
• Respond promptly and courteously to employee concerns and inquiries
• Follow all Granite Club policies indicated in the Staff handbook, emergency procedures and HR policies
• Handles all paperwork on behalf of the culinary management team in regard to absence requests, progressive discipline, accident report forms and any other HR related documents; forward information to HR department.
• Assist with new Employee set up standards including welcome package material and uniform set up.
• Take advantage of any training possibilities when they arise

Required Qualifications

• Culinary diploma or equivalent; Nutrition coursework an asset.
• Food Handlers Certificate
• 2+ years in an administrative role within hospitality or food service.
• Cooking experience in fast-paced kitchens an asset.
• Strong organisational and communication skill- proficient in prioritisation of tasks, projects, and time
• Ability to manage stress and pressure situations effectively
• Knowledge of nutrition, dietary guidelines, and allergen management.
• Proficiency in Microsoft Office and menu management software.
• Detail-oriented, proactive, and passionate about food and wellness.
• Availability for all shifts, including evenings, weekends, and holidays.

Compensation

The hourly rate for this position is between $26.00 to $28.00.

About the Granite Club

The Granite philosophy of uncompromising quality is showcased in its state-of-the-art athletic facilities, world-class events and programs for all ages, delectable dining experiences and personalized services, each tailored to suit the varied needs and desires of its diverse and sophisticated Membership. The Granite Club is Canada's premier private Members' family, athletic, recreation and social club. Located in north Toronto, we offer our 12,000 Members the highest standard of facilities, programs and services. We strive to recruit enthusiasti.