InRich Business Development Centre Ltd. is seeking an Executive Administrative Assistant

InRich CBDC supports clients throughout Inverness and Richmond counties. This permanent, full-time position is based in Louisdale and provides administrative coverage for offices in both counties. Reporting to the Chief Executive Officer and working closely with the Finance and Self Employment Coordinator the Executive Administrative Assistant serves as a first point of contact for clients, playing a key role in supporting efficient operations, ensuring compliance, and delivering exceptional customer service.

This multi-faceted position requires strong organizational skills with keen attention to detail. The successful candidate must be highly organized, collaborative, and able to communicate professionally while maintaining a clean, organized, and professional office environment.

This role functions as a central point of coordination for multiple administrative, financial, and loan‑related processes and regularly manages high‑volume, time‑sensitive tasks that intersect at month‑end, requiring strong prioritization and accuracy.

Advanced Excel proficiency is absolutely required to be successful in this role.

Key roles include but not limited to:

Office Administration

• Manage reception operations including phone, email, mail and in-person inquiries.
• Maintain organized office systems, supplies, and equipment to ensure smooth daily operations.
• Manage filing systems and digital records to ensure efficient document retrieval.
• Create a professional and welcoming experience for all clients and visitors.

Financial Administration

• Accounts payable
• Accurately record loan payments, manage bank deposits and transfers
• Maintain accurate bank records at all times across multiple accounts.
• Prepare accurate monthly financial report for contribution agreement holder, including cash flow management and ensuring compliance with funding partner requirements
• Maintain accurate documentation to support audits, reviews, and program reporting.
• Prepare monthly, quarterly, annual reports for ACOA, Province of NS and NS Association of CBDCs.

Loan Administration

• Prepare loan documents, assist with loan administration,
• Manage and maintain loan files to ensure compliance with CBDC policies and audit standards
• Monitor loan conditions, disbursements, renewals, and annual reviews to ensure deadlines and requirements are met.
• Maintain accurate records with inhouse procedures to assist with loan portfolio reporting, performance tracking, and delinquency monitoring.

Perform other administrative duties as required.

Education & Experience

• Diploma in Business Administration, Office Administration, or a related field, or an equivalent combination of education and relevant experience is required.
• Minimum of two (2) years of experience in a similar office setting is required.
• Experience working in a client-facing environment providing professional administrative support is required.
• Fluency in English is required; ability to speak and read French is considered a strong asset.
• Familiarity with small business financing, community economic development programs, or government-funded programs is beneficial.
• Knowledge of basic bookkeeping or financial administration practices is considered an asset.

Skills & Competencies

• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent communication and interpersonal skills with the ability to provide professional client service.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and Teams) with Advanced knowledge of Excel
• Ability to manage multiple priorities and meet deadlines
• High level of discretion and professionalism when handling confidential financial and personal information.
• Ab