Location: Oakville, ON Fully on-site

Language: English – strong written and spoken communication required

Duration: 6-month contract with potential for extension

About the Opportunity

We are partnering with a global organization in the industrial/engineering sector to find an experienced Executive & Program Support Specialist. This role supports a senior leader overseeing a large regional team and plays a critical part in keeping operations, communication, and projects running smoothly.

You will work closely with an executive and a team of managers, supporting both strategic priorities and day-to-day coordination. This is an opportunity to step into a high-visibility role where your organization, initiative, and ability to manage multiple priorities will have a direct impact on team effectiveness.

What’s in it for You

You will join a collaborative, experienced administrative team that values strong partnerships and shared success.

You will gain exposure to a large, global organization while supporting senior leadership and cross-functional initiatives.

You will have the opportunity to take ownership of projects, contribute ideas, and grow within a team that encourages initiative and continuous improvement.

Your Responsibilities

• You will manage complex calendars and coordinate approximately 40+ monthly meetings across multiple stakeholders
• You will support a senior executive and a team of managers, ensuring alignment across schedules, priorities, and communications
• You will coordinate onboarding for new hires, supporting a growing team with frequent new additions
• You will plan and execute events, including conferences and team gatherings, managing logistics, vendors, travel, and materials
• You will manage expense reporting and procurement processes using internal systems
• You will support project-based work, including tracking deliverables, organizing information, and driving execution of key initiatives
• You will collaborate with other administrative professionals to support broader team needs and shared responsibilities
• You will source and coordinate materials (e.g., event items, supplies), including budget tracking and vendor coordination

Skills and Qualifications

• You will have 5–8 years of experience in executive support, project coordination, or operations support roles
• You will have experience supporting senior leaders and multiple stakeholders in a fast-paced environment
• You will have strong organizational skills and the ability to manage competing priorities with confidence
• You will have experience coordinating projects or events and executing tasks end-to-end
• You will have proficiency in Microsoft Office and experience with systems such as expense or procurement tools (e.g., Concur or similar)
• You will have a proactive mindset, with the ability to suggest improvements and take ownership of work
• You will be confident, collaborative, and comfortable working within a team-oriented environment

Pay: $35.00-$45.00 per hour

Work Location: In person