Employment Opportunity

2025-2026 EO 40

Position:

Department: Effective: Posting Date:

Executive Assistant

($72,545 - $85,347)

Office of the Director of Education and Secretary Treasurer June 30, 2026

May 6, 2026

Role Description:

The Peterborough Victoria Northumberland and Clarington Catholic District School Board is seeking one (1) qualified full-time Executive Assistant to work out of the Catholic Education Centre, reporting directly to the Director of Education. This position provides high-level executive administrative support within a complex and confidential professional environment. The successful candidate will demonstrate discretion, professionalism, and a strong commitment to supporting the mission and vision of Catholic education.

The Executive Assistant is responsible for delivering comprehensive and confidential executive-level administrative support to the Director of Education, Trustees, and the Senior Administration team. This role requires a high degree of organization, initiative, and sound judgment to effectively manage priorities, communications, and relationships across a broad range of internal and external stakeholders.

The Executive Assistant supports the Director of Education in advancing the Board's Multi-Year Strategic Plan, Board Improvement Plan, and other key system priorities, contributing to the Board's strategic vision: “Rooted in community, formed in faith, ready to change the world.” This position plays a critical role in ensuring effective governance, communication, and operational efficiency at the system level.

Key Responsibilities:

• Prepares, coordinates, and distributes Board meeting agendas and supporting materials to ensure efficient governance processes
• Attends Board meetings; records, prepares, and distributes accurate minutes; tracks and follows up on Board motions and action items
• Maintains comprehensive records management systems, including Board minutes, policy registers, and tracking systems
• Acts as a primary liaison with Trustees, senior administration, Ministry officials, and internal/external stakeholders to support communication and inquiries
• Receives and responds to communications on behalf of the Director, Board, and Board Chair, ensuring professionalism, accuracy, and alignment with legislation and Board policies
• Proofreads, edits, and reviews official documents for quality, accuracy, and completeness
• Conducts research, compiles data, and prepares reports to support decision-making and Board operations
• Manages the Director's and Trustees' calendars, scheduling meetings, events, travel, and conference logistics, including accommodations and catering
• Coordinates administrative operations of the Director's office, ensuring efficient workflow and collaboration with administrative support staff
• Handles highly confidential information with discretion, including sensitive student, employee, and government-related matters
• Monitors and coordinates follow-up actions, ensuring timely completion of assigned responsibilities
• Provides mentorship and guidance to administrative support staff
• Performs additional duties and special projects as assigned

Qualifications/Skills Required Qualifications:

The required qualifications for the role are as follows (an equivalent combination of education and experience may also apply):

• Bachelor's Degree in a relevant subject area. Equivalent education and experience may be considered.
• A minimum of five years of related experience in administrative, office management, or other support positions, demonstrating increasing responsibility

Interested applicants are invited to apply directly for this position online via Apply to Education The posting closes on May 20, 2026. Any questions can be directed to Darren Kahler, Superintendent of Human Resource Services, d-748-4861 ext