Executive Assistant / Office Manager

Location: Downtown Vancouver

Reports to: Management Team

About the Company

We are a fast‑growing, family‑owned hotel investment company with a portfolio of properties across Western Canada. We take a long‑term, entrepreneurial approach to owning and operating hospitality assets, and we pride ourselves on being hands‑on, collaborative, and nimble.

The Role

We are seeking a highly organized, dependable, and proactive Executive Assistant / Office Manager to support our Management Team and help keep the business running smoothly day‑to‑day. This role is ideal for someone who enjoys wearing many hats, thrives in a fast‑paced environment, and takes pride in being the person who “just gets things done.”

You will act as a key support to the Management Team, responsible for managing schedules, coordinating meetings, handling office operations, and assisting with a wide range of administrative and ad‑hoc projects as the business continues to grow.

Key Responsibilities

• Manage calendars and schedules for the Management Team, including coordinating appointments, calls, and travel as required
• Coordinate internal and external meetings, including preparing materials, booking rooms, and handling follow‑ups
• Serve as a point of contact for vendors and service providers; assist with vendor coordination and ongoing relationships
• Oversee day‑to‑day office management, including maintaining the office pantry and ensuring the office is organized and well‑functioning
• Provide general administrative support to the Management Team as needed
• Assist with special projects and ad‑hoc requests as they arise
• Act as a trusted, reliable support to help keep executives focused on higher‑value business priorities

Requirements

• Strong organizational and time‑management skills, with the ability to juggle multiple priorities
• Excellent communication skills (written and verbal)
• High level of professionalism, discretion, and attention to detail
• Can‑do attitude and self‑starter mindset — you take initiative, anticipate needs, and are comfortable working independently
• Comfortable working in a dynamic, entrepreneurial environment where priorities may evolve

Experience

• Prior experience in an administrative, executive assistant, or office management role required
• Experience in hospitality and/or real estate is an asset, but not required

Why You’ll Want to Work With Us

• Casual, collaborative work environment
• Competitive salary and benefits
• Fully stocked office snacks and pantry
• Opportunity to grow alongside a fast‑growing, entrepreneurial company
• Exposure to senior decision‑makers and the chance to make a real impact within the organization

Pay: $50,000.00-$75,000.00 per year

Application question(s):

• Do you want to work at the office five days a week?