The HR Assistant performs a range of HR administrative and clerical duties as required by the HR Department. The HR Assistant will be involved and assist in recruiting, hiring, orientation, and placement of employees within the agency. Acts as an information resource and refers inquiries to the appropriate department or individual, when necessary. Will play a role in screening potential employees, determining suitability, and improving the hiring process. They may perform all or some combination of the following duties: posting job openings, gathering information on new applicants, contacting references, informing employees of their hiring status, and creating new hire packages.

Key Duties and Responsibilities:

• Answering and responding to employee inquires
• Maintaining computer systems by updating and entering data
• Participating in recruitment efforts, including community job fairs
• Posting job ads and organizing resumes and job applications
• Scheduling job interviews and leading the interview process
• Conducting and ensuring background and reference checks are thoroughly completed and verified
• Responsible for creating new hire packages and ensuring new potential employees obtain their hire package
• Accountable for providing an overview of the forms in the employment hire package
• Following up through email and phone correspondences with the candidates
• Preparing new employee files and maintaining current HR files and databases
• Performing file audits to ensure that all required employee documentation is collected
• Contribute to team effectiveness through clear and direct communication and may participate in staff/management meetings.
• Assists the HR department in various assignments or in other duties as assigned

EDUCATION AND QUALIFICATIONS:

• High school diploma/GED or education equivalent required
• 2+ years’ experience in office administration and support
• Proficient in MS Office Suite with an emphasis on Word, Excel, and Outlook
• Excellent verbal and written (grammar, spelling, format) communication skills
• Ability to ensure confidential information is maintained
• Ability to work on a team and independently
• Ability to prioritize and multi-task in a fast-paced team environment
• Strong attention to detail
• Excellent time management skills with the ability to meet strict deadlines.
• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
• Highly organized, accurate, thorough, and able to monitor work for quality
• Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback

Position is fixed term until December 31, 2026

Job Types: Full-time, Fixed term contract

Pay: $28.00-$34.00 per hour

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Paid time off

Work Location: In person