April 30, 2026

Job Posting #: 07-2026-ADM

INTERNAL & EXTERNAL JOB POSTING

Position: Human Resources Administrative Assistant

Location: 205 Hall Street

Classification: Permanent Part-Time (28 hours per week)

This is a benefitted position upon successful completion of the probation period

Assist the Human Resources (HR) Director in completing HR-related tasks in support of the Executive Director and Program Managers.

• Recruitment
  • Assist the HR Director and Program Managers in creating, processing, and tracking of job postings.
  • Put up and maintain job postings in the various online sites (ex. KCDS, NCARES and Indeed) and ensure that job postings are up-to-date and accurate.
  • Under the direction of the HR Director, provide HR administrative support to Program Managers in processing applications and booking interviews.
  • Send out online reference checks as requested and forward results to the Program Manager.
• Labour Relations
  • Be familiar with the Collective Agreement and BC Employment Standards Act and assist in labour relations matters as required (ex. minute taking at management/employee meetings).
• Onboarding and Human Resources Documentation
  • Ensure that online onboarding document templates are current.
  • Prepare online onboarding documents and assist in the onboarding process.
  • Assist in maintaining personnel file folders according to the NCARES Personnel Record Policy and Procedures.
  • Assist the HR Director in organizing and maintaining HR related documents in the online Personnel and Administrative drives (Letters of Hire, Job Descriptions etc.).
• HR Database
  • Update employee information in the NCARES Inclusion System HR database (ex. entering new hire’s information, certificate expiry dates, performance evaluations completion dates, etc).
• Training and Certification
  • Schedule and organize training courses as requested by HR Director or Program Manager.
  • Assist HR Director in maintaining NCARES Training Completion Tracker.
  • Research training courses as requested by HR Director.
  • Update certification information entry into NCARES HR Database (Ex. updating new certificates, etc..).
  • Assist the HR Director in maintaining and providing certificate expiry reports to Program Managers.
  • Submit and process criminal record check applications as required.
• Reports
  • Assist the HR Director and Program Managers in creating HR-related reports as requested (Performance Evaluation due dates, Employment Requirement Certificate due dates etc.).
• Administrative Support
  • As requested, assist in maintaining records and systems to meet accreditation standards.
  • Provide administrative support to Program Managers and Executive Director as required.
  • Assist the HR Director in ensuring WorkSafe BC Employer Reports of Injury are submitted in the required timeline.

Other duties as assigned by the HR Director and/or Executive Director.

A minimum of 2 years’ experience in office administration, plus some experience in the Social Services field or related educational background.

• Superior verbal and written communication skills
• Excellent computer skills with proficiency with a diverse range of software programs.
• Ability to deal with people in crisis in a non-judgmental and confidential manner.
• Ability to manage a wide range of requests and interruptions throughout the course of a day.
• Superior organizational skills.

$25.95/hr (JES Grid Level 7/Step 1)

As soon as possible

Monday to Thursday

On or before 4 pm on May 14, 2026

Please e-mail a letter of intent to:

Human Resources Coordinator

Email: hrco