Logistics & Administrative Assistant

Okotoks, AB | Full-time | On-site

Our client, a growing and well-established distribution company operating in a regulated environment, is currently seeking a Logistics & Administrative Assistant to support one of their Managers. This role is key to ensuring the smooth day-to-day coordination of warehouse, logistics, and administrative activities, particularly during a period of significant growth and expansion.

Working closely with the Operations Manager and cross-functional teams, this person will play a central role in maintaining operational efficiency, supporting inventory and logistics processes, and ensuring compliance with internal procedures and regulatory requirements.

• Provide day-to-day administrative support to the Operations Manager, including email coordination, reporting, documentation, and workflow follow-ups
• Act as a central point of coordination between warehouse, sales, and logistics teams to ensure smooth operations
• Manage inventory tracking, data entry, and order processing to ensure accuracy and proper documentation
• Support stock control activities, including reconciliations, cycle counts, and discrepancy management
• Coordinate inbound and outbound shipments (5–7 per week), track deliveries, and resolve any issues with carriers
• Ensure all shipping documentation is complete and that orders are processed and dispatched efficiently
• Maintain accurate records and support compliance requirements within a structured, regulated environment

• Strong organizational and administrative skills
• Excellent written and verbal communication skills in English
• High attention to detail and ability to work in a structured environment
• Ability to handle sensitive and confidential information with discretion
• Experience in logistics, warehouse operations, or inventory management
• Experience working in a regulated or compliance-driven environment

• Strong proficiency in Microsoft Excel (e.g., pivot tables, data tracking, basic analysis)
• Experience with ERP systems (e.g., SAGE 300) and inventory management tools

• Full-time, on-site role based in Okotoks
• Collaborative, team-oriented and family-like culture
• Close interaction with warehouse staff, leadership, and external partners
• Fast-paced environment supported by strong teamwork and mutual support

• Base Annual Salary: $55 000 - $60 000
• Vacation: 2 weeks + 6 paid sick days
• Benefits: Health spending account budget