Job Summary

We are looking for a reliable, organized, and confident Office Assistant to join our team in a hybrid role. This position is ideal for someone who is excellent on the phone, comfortable speaking with customers, vendors, and business contacts, and able to help manage daily office operations.

The right candidate should be professional, detail-oriented, and capable of handling inbound and outbound calls related to the business. Strong communication, sales, negotiation, and follow-up skills are important for this role. You may also assist with supervising employees, coordinating office tasks, managing schedules, and helping with basic bookkeeping or administrative duties.

Key Responsibilities

• Answer and manage inbound business calls professionally.
• Make outbound calls to customers, vendors, leads, or business contacts.
• Handle customer inquiries, follow-ups, scheduling, and general communication.
• Support sales, negotiation, and client relationship tasks.
• Assist with office administration and day-to-day business operations.
• Coordinate with employees and help ensure tasks are completed properly.
• Oversee basic staff communication, attendance, workflow, or task updates when needed.
• Maintain records, files, documents, invoices, and office information.
• Assist with bookkeeping, data entry, payment tracking, and basic financial records.
• Prepare reports, emails, and business correspondence.
• Help manage appointments, calendars, reminders, and office organization.
• Communicate with management regarding updates, issues, and business priorities.
• Perform other general office assistant duties as assigned.

Requirements

• Strong phone communication skills are required.
• Previous experience in office administration, customer service, sales, or call handling is preferred.
• Ability to speak professionally and confidently with customers and business contacts.
• Good negotiation, follow-up, and problem-solving skills.
• Organized, reliable, and able to manage multiple tasks.
• Basic computer skills, including email, spreadsheets, and document management.
• Ability to work independently in a hybrid work environment.
• Experience managing employees, coordinating teams, or overseeing daily tasks is an asset.
• Basic bookkeeping or accounting knowledge is an asset.
• Must be punctual, responsible, and willing to learn.

Ideal Candidate

The ideal candidate is someone who can take ownership of office tasks, communicate clearly, handle business calls with confidence, and support the company’s daily operations. We are looking for someone who is not just an assistant, but someone who can help keep the business organized, follow up with people, and support growth through strong communication and administrative skills.

Schedule

• Tuesday to Saturday preferred
• Hybrid work arrangement
• Some flexibility may be required based on business needs

How to Apply

Please apply with your resume and a short message explaining your experience with office administration, phone calls, sales, customer service, or bookkeeping.

Pay: From $18.00 per hour

Work Location: In person