Summary:

TriForce General Contracting is a leader in the construction industry, specializing in commercial, industrial, and residential projects. We pride ourselves on delivering successful, innovative solutions through a comprehensive suite of management services tailored to each client’s unique needs. Our experienced team brings together expertise in construction, engineering, design to ensure projects are delivered on time and within budget, while upholding the highest standards of quality and safety.

About the Role:

We are seeking a highly organized and detail-oriented Office & Project Administrator to support our project management team and day-to-day office operations.

This role is best suited for a strong administrative professional who thrives in a structured, fast-paced environment. The position is primarily administrative in nature, supporting project teams through coordination, documentation, and process management, while also assisting with general office operations.

Key Responsibilities:

• Ensure project and office documentation follows company processes and record-keeping standards
• Provide administrative support to Project Managers and project teams
• Assist with project documentation, including contracts, tracking documents, and routine reports
• Coordinate schedules, meetings, and communications with internal teams and external stakeholders
• Maintain accurate and up-to-date project files and records
• Manage office supply inventory, including monitoring stock levels, placing orders, and coordinating with vendors
• Track company subscriptions, including renewals, records, and usage, and flag any cost or renewal concerns to the appropriate team member.
• Assist with project file openings, bid preparation, and proposal documentation
• Assist with invoicing, purchase orders, and basic budget tracking
• Use internal systems and tools to support project documentation, file organization, RFIs, submittals, and related records
• Proactively maintains organized, accurate, and audit-ready project and office records

Qualifications:

• 1–3 years of experience in an administrative, office support, project administration, or coordination role
• Post-secondary education in business administration, office administration, construction administration, or a related field considered an asset
• Demonstrated ability to learn and work within new systems, software, and administrative tools
• Strong organizational and time management skills with the ability to prioritize effectively
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• High attention to detail and accuracy

Nice to Have:

• Experience with Procore or similar construction/project management software
• Prior experience in construction or another project-based environment

What We Offer:

• Opportunity to work on diverse and innovative construction projects
• Collaborative team environment with experienced industry professionals
• Health Spending Account
• Free on-site parking
• Hybrid work flexibility upon successful completion of probation and training period
• Salary: $48,000.00 – 60,000.00 per annum

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available throughout the recruitment and selection process. Applicants are encouraged to make their needs known in advance, and we will work with all applicants to meet their accessibility requirements.