Project Coordination

• Maintain a clear view of all active projects, including status, next steps, owners, and timelines.
• Follow up with internal staff to ensure commitments are met and work continues to progress.
• Monitor client communications and translate them into clear action items.
• Identify and flag risks related to scope, timelines, and budgets early.
• Support proposal coordination by gathering inputs and keeping materials organized.

Workload & Capacity Planning

• Work with technical managers to keep task lists current and priorities aligned.
• Track staff availability against active and upcoming projects.
• Flag over-allocation or capacity gaps early and help rebalance workloads.
• Ensure team members are clear on priorities and sequencing of work.

Budget Tracking

• Monitor project budgets against actuals and flag variances.
• Keep leadership informed on projects trending over budget.
• Support technical leads in tracking progress against budget throughout project lifecycles.

Document & Operational Support

• Assist with preparation of client deliverables and internal reports.
• Help review report details for completeness, consistency, formatting, and alignment with project requirements.
• Maintain organized project documentation and tracking systems.
• Support internal initiatives and broader business operations as needed.

What We’re Looking For

• experience in coordination, operations, or administrative role in a professional environment.
• Strong organizational skills and ability to manage multiple priorities with precision.
• Excellent written and verbal communication skills.
• Proactive, accountable, and comfortable following up to drive outcomes.
• Ability to work independently and take ownership without constant direction.
• Experienced with Microsoft 365, including Excel, Word, SharePoint, and Outlook.
• Experience with budget tracking or project reporting is an asset.
• Strong attention to detail and comfort reviewing documents for completeness, consistency, and accuracy.

Bonus Points

• Experience in consulting, professional services, engineering, or a regulated industry.
• Experience supporting technical teams or project delivery environments.

What We Offer

• Salary commensurate with experience plus benefits.
• A varied and impactful role with autonomy and visibility.
• Opportunities to work closely with technical and leadership teams.
• A supportive, team-focused culture where your contribution matters.

About APEX

APEX is an international consulting company with offices in Canada, USA, and Australia. We provide a broad range of professional geological services to Canadian and international clients working on projects around the world. APEX has worked on a wide spectrum of commodity types such as precious metals, base metals, specialty minerals, diamond, industrial minerals and oil sands.

At our core, we are a forward-thinking consulting firm that thrives on the fast-paced nature of our industry. We pride ourselves on fostering a collegial working environment that encourages creativity, teamwork, and professional growth. Our team is composed of passionate individuals who excel in their respective fields, driven by a shared commitment to delivering exceptional results for our clients.

Why This Role Matters

As APEX continues to grow, we are formalizing project coordination as a dedicated function. This role ensures projects stay on track, teams stay aligned, and technical staff can focus on delivery rather than coordination.

To Apply

Please submit your resume and a brief cover letter outlining why this role and our company resonate with you.

Job Types: Permanent, Full-time

Pay: $60,000.00-$80,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off

Education:

• AEC / DEP or Skilled Trade Certificate (required)

Experience:

• Microsoft Office: 5 years (required)
• Document management: 5 years (preferred)
• Project coor