Job title:

Part time Events & Logistics Project Officer, Green School Volunteers Across Canada

Location:

Remote with occasional travel (BC preferred)

Reports to:

Project Manager

Duration:

ASAP to March 31, 2027 with one year renewal opportunity

Compensation:

$24,000 to $27,500 (18.75hrs/ week)

About UNA-Canada

The United Nations Association in Canada (UNA-Canada) is a national charitable organization with the mandate of educating and engaging Canadians in the work of the United Nations (UN) and the critical global issues that affect us both in Canada and internationally. Established in 1946, we are as committed and relevant as ever in today’s Canada. We highlight and help Canadians live out the SDGs in our context. We grow global citizens who embrace the principles of the UN in order to build a stronger, more outward-looking Canada. Finally, we are also committed to maintaining peace and unity in Canada from grassroots to Ottawa by helping build bridges and connecting people to find common ground irrespective of political, racial or any other divide.

Green School Volunteers Across Canada will activate youth-led engagement through the creation of ECO Clubs that will promote civic engagement through meaningful committed service opportunities while gaining valuable skills that will benefit them in life and work. In addition, the project will enhance youth’s readiness for leadership roles and community participation through service in Environmental and Sustainability projects aligned to issues youth are passionate about. Project activities will be delivered in Ontario (Ottawa-Toronto) and Alberta and one other province to be determined.

We are seeking individuals in British Columbia to support our program as a PT Events & Logistics project officer.

Responsibilities

Reporting to the Project Manager or designate, the Events & Logistics Project Officer will:

• With the leadership of senior team and project team, contribute to the successful delivery of the project known as “Green School Volunteers Across Canada”;
• Plan, coordinate and arrange all aspects of UNA-Canada’s events including related programme logistics such as travel, accommodations, meals, equipment requirements as needed;
• Coordinate with event venue of choice all related logistics (e.g. audio video to ensure both the in person and virtual participants have a full experience;
• Attend selected events, coordinate note-takings, and keep detailed records of every event to be shared as needed;
• Assign team members to key logistics assignments as needed;
• Collaborate with Programme Managers to maximize workflow by managing schedules, coordinating with the vendors connected to the event;
• Be responsible for service procurement in alignment with UNA-Canada’s policies;
• Ensure invitation to high level officials (e.g. Ministers, Diplomats) go out in sufficient time before date of event;
• Estimate the time involved in each project event and monitor progress of each;
• Maintain outstanding relationship with Keynote Speakers, subject-matter experts and event sponsors;
• Work with Communication Officers to produce promotional materials for events;
• Verify and consolidate all post event financial logistics including invoicing, reporting and related activities;
• Support in the planning and logistics of community engagement round tables;
• Assist in planning and delivering online training sessions, including all logistics;
• Assist with the tracking of the number of community service engagement hours by all youth;
• Give feedback and recommendation to programme teams and senior leadership on how to improve future productivity and delivery;
• Offer strategic recommendations on recruiting and retaining