Job Summary

We are seeking a dynamic and organized Part-time Office Assistant to join our team! In this vital role, you will be the friendly face of our office, providing essential administrative support to ensure smooth daily operations. Your proactive approach and excellent organizational skills will help maintain an efficient work environment, support team members, and enhance overall office productivity. This position offers a flexible schedule perfect for individuals looking to contribute their skills in a lively, supportive setting.

Responsibilities

• Greet visitors and manage front desk duties with professionalism and warmth
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Manage calendar appointments, schedule meetings, and coordinate office events
• Perform data entry and maintain accurate records using Microsoft Office and Google Workspace tools
• Handle filing, document proofreading, and general clerical tasks to keep the office organized
• Assist with bookkeeping activities using QuickBooks or similar accounting software
• Support office management activities, including supply inventory, mail distribution, and basic troubleshooting

Qualifications:

• Experience using QuickBooks in a workplace setting for at least ONE YEAR is a must.
• Must have your own transportation to the head office.
• Must have strong communication skills for customer dialogue.
• Must be able to prioritize important workloads.
• Proficiency in Windows Office applications.
• Experience with Excel is an asset.

Schedule & Hours:

• Monday to Friday, & occasional weekends
• Average day 10 am to 3 pm, flexible, extended times during peak season
• Winter hours are reduced (December to March)
• 12-15 Average weekly hours

Join us as a Part-time Office Assistant to bring energy, efficiency, and professionalism to our vibrant team! Your contributions will be vital in creating a welcoming atmosphere while supporting our daily operations with enthusiasm and precision.

Job Type: Part-time

Pay: $18.00-$22.00 per hour

Expected hours: 10 – 20 per week

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking

Application question(s):

• Do you have a Business Administrative degree or certificate?
• Are you familiar with QuickBooks? If so, in what capacity?

Experience:

• QuickBooks: 1 year (required)
• Administrative: 1 year (required)

Work Location: In person