Reports To: Manager of People & Culture

Pay Grid: Level 1 - $19.50/hr

Department: Association Services

Hours: Part time (4-35hrs/week), Temporary (13 months)

Our Culture:

YMCA of Southeastern Alberta strives to integrate our commitment to diversity and social inclusion in all that we do. We believe that strong leadership is created through the sharing of diverse experiences and perspectives. We actively seek candidates who embody these principles and who reflect the many dimensions of the communities we serve. We are a charitable organization that provides health and fitness opportunities, employment services, licensed childcare, and various community programs in Medicine Hat, Redcliff, and Brooks. When you work at the YMCA, you’ll play an important part in building strong, thriving communities while positively impacting people’s lives. Join our team at the Y, a place where everyone belongs — including you!

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day, demonstrating our values in action.

We do the right thing.

We are caring, respectful, honest, and responsible in all that we do.

We put people first.

We believe in each other – honouring our strengths, diversity, perspectives, and passions.

We keep our promises.

We do what we say we will do.

We lead by example.

We are courageous, speaking with conviction and always willing to listen and collaborate.

What qualifications are we looking for?

At the YMCA of Southeastern Alberta, we strive to ensure our employees are a good fit based on their strengths, interests, and future goals.

The successful candidate will have the following:

Education/Certifications/Credentials/Professional Registration

• Administration Certificate or Diploma (or equivalent) with a minimum of 1 year of experience as an administrative professional
• Standard First Aid, CPR-Level C
• Evidence of a clear Police Information Check (with Vulnerable Secor Search if applicable) within the last six months
• Must have a valid driver’s license with a class 07 automobile insurance coverage business use (or pleasure with occasional business use) and a minimum of $2,000,000 in liability coverage if required

Knowledge & Skills

• Fluent in MS Office Suite (testing to be conducted during interview)
• Excellent written, verbal, and interpersonal communication skills
• Exceptional customer service skills
• Excellent organizational and time management skills
• Must be a great collaborator who works well in a team environment but can also be self-directed and personally accountable to meet deadlines and achieve results.
• Understanding of privacy legislation and ability to maintain confidentiality.
• Detail-oriented, consistent, and reliable.

What does this role look like at the YMCA of Southeastern Alberta?

Reporting to the Manager of People and Culture, the Administrative Assistant is responsible for providing administrative support to the People and Culture department and the events committee.

The responsibilities and duties of this role will include but is not limited to:

• Reception duties, including answering the phone or responding to front doorbell
• Respond to all internal and external inquiries in a professional manner.
• Draft professional co