ABOUT THE ROLE

Location: Central Commons, 800-1000 7 Ave SW

Full Time Regular: 37.5 hours per week Salary: $49,500 - $62,500

The People & Culture Coordinator supports HR processes across the employee lifecycle while contributing to a positive, connected, and values-driven workplace. This role serves as a key point of contact for staff, providing day-to-day HR support and ensuring practices are clear, consistent, and aligned across the organization.

In addition, the Coordinator leads and serves as the primary contact for Carya’s student and volunteer portfolios, supporting meaningful, well-structured experiences that reflect our values and commitment to people-centered practice.

WHO YOU ARE

• You lead with empathy, integrity, and respect, bringing a people-centered approach to every interaction.
• You are collaborative and adaptable, building strong relationships and supporting others with clarity and care.
• You are organized and growth-oriented, a systems thinker, with a commitment to continuous learning and thoughtful, detail-oriented work.

WHAT YOU WILL DO

People & Culture Coordination

• Coordinate recruitment, hiring, and onboarding processes to ensure a welcoming and positive experience for candidates and new employees.
• Maintain accurate and confidential HR records, supporting all stages of the employee lifecycle including changes, leaves, and offboarding.
• Respond to inquiries from staff, students, volunteers, and interns with a strong understanding of organizational programs and impact.
• Support health and safety practices, WCB and disability processes, and compliance with employment legislation and internal policies.
• Contribute to employee engagement initiatives, staff events, training, and internal communications.
• Liaise with Finance to support payroll, benefits administration, and related processes.
• Use tools and technology, including AI, to enhance efficiency while keeping people and relationships at the center.

Volunteer & Student Services

• Support recruitment, screening, and onboarding of volunteers and students in alignment with agency practices.
• Maintain relationships with educational institutions, internal teams, and community partners.
• Coordinate placements and ensure all credentialing requirements are met prior to participation.
• Provide guidance and support to supervisors working with volunteers and students.

Volunteer Engagement & Program Support

• Coordinate volunteer involvement across programs to meet organizational needs.
• Facilitate onboarding sessions, training, and ongoing learning opportunities for volunteers.
• Support agency initiatives such as the Tax Clinic and National Volunteer Week.
• Contribute to the development and maintenance of volunteer resources and tools.

Systems & Operational Support

• Support the effective use of systems such as Better Impact, ensuring accurate and up-to-date records.
• Monitor credentials, approve volunteer hours, and conduct regular audits to maintain data integrity.
• Assist in delivering training on systems, processes, and tools.
• Contribute to organizational and cultural initiatives that foster a connected, values-aligned workplace.

WHAT YOU BRING

• Post-secondary education in human resources is required.
• A minimum of 2 years of experience in a human resources capacity.
• CPHR designation or working toward designation.
• Volunteer coordination experience considered an asset.
• Knowledge of Alberta employment standards and health & safety legislation; familiarity with the social impact/nonprofit sector is an asset.
• Demonstrated knowledge of core HR practices, including employee relations, performance management, training and development, and return-to-work processes.
• Ability to interpret and apply policies, procedures, and legislation.
• Strong attention to detail with the ability to maintain confidentiality and exercise sound judgment.
• Excellent interpersonal, facilitation, and communication skills (written and verbal).
• Demonstrated ability to collaborate and contribute to a culture of accountability, inclusion, and continuous improvement.
• Positive, service-oriented approach with a commitment to quality and follow-through.
• Experience with HRIS systems (e.g., ADP Workforce Now) and volunteer management systems (e.g., Better Impact) is an asset.
• Advanced skills in Microsoft 365 (SharePoint, Word, Teams, Outlook; working knowledge of Excel); familiarity with Power Automate is an asset.
• Strong organizational, time management, and calendar/email management skills
• Project management experience is an asset.
• Valid driver’s license, vehicle, and insurance for occasional travel between locations.

WHY JOIN TEAM CARYA

Be part of a community of over 100 passionate professionals who live our values of Respect, Kindness,

Creativity, Collaboration, Belonging, and Wellness. Together, we make a difference in the lives of more than

40,000 Calgarians every year.

At Carya, we offer:

• Exceptional work–life balance. We empower our team to thrive by valuing rest and renewal. Enjoy a