Overview

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to executive and team members. The ideal candidate will possess excellent communication skills, strong attention to detail, and proficiency in various office software. This role offers an opportunity to work in a dynamic environment where your organizational skills and professionalism will be highly valued.

Responsibilities

• Manage and maintain executives’ calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events efficiently
• Handle incoming calls via multi-line phone systems with professional phone etiquette, directing inquiries appropriately
• Prepare, proofread, and edit documents, correspondence, and reports to ensure accuracy and clarity
• Perform data entry and filing tasks to organize digital and physical records systematically
• Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial record keeping
• Coordinate travel arrangements and prepare itineraries for business trips
• Provide general administrative support such as photocopying, scanning, and organizing office supplies

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience with QuickBooks for bookkeeping and financial management
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills with proper phone etiquette
• Demonstrated clerical or administrative experience in an office setting
• Ability to perform data entry accurately with a high level of attention to detail
• Experience managing multi-line phone systems and front desk responsibilities
• Capable of proofreading documents for grammatical accuracy and clarity
• Familiarity with Microsoft Outlook Calendar for scheduling appointments
• Knowledge of DocuSign for digital document signing processes

This position is ideal for a professional who thrives in a fast-paced environment, demonstrates exceptional organizational abilities, and is eager to support executive functions efficiently.

Pay: $17.20-$20.00 per hour

Work Location: In person