At Elevated, we are conducting a confidential search on behalf of a Calgary-based private office for a highly trusted Executive & Personal Assistant.

This is not a traditional assistant role.

This position supports the operational rhythm of a highly active executive and private office environment. The role blends executive coordination, personal assistant responsibilities, household coordination, personal logistics, and business support. For the right person, this role becomes a long-term partnership built on trust, judgment, reliability, and a strong understanding of how to keep someone’s world moving.

• Manage complex calendars, travel planning, and meeting logistics.
• Prepare executive materials, including meeting documents, board materials, and briefing packages.
• Coordinate professional commitments and help ensure deadlines are met.
• Anticipate needs and proactively remove friction from the executive’s schedule.
• Support communication, follow-up, and day-to-day organization.

• Support personal logistics, errands, appointments, and time-sensitive requests.
• Coordinate vendors, services, and household-related needs.
• Assist with travel planning for the executive and family, including coordination while they are away.
• Help manage personal projects and recurring preferences with care and consistency.
• Provide discreet support across both business and personal priorities.

• Help oversee household logistics while the family is travelling. This means checking on the home at least 3 X a week.
• Coordinate maintenance, services, vendors, parking, transportation, and occasional driving.
• Support household routines and ensure personal logistics are handled smoothly.
• Notice what needs attention and follow through without needing every detail spelled out.

• Assist with occasional family logistics when needed.
• Support school, activity, appointment, or transportation coordination.
• Provide a calm, reliable presence when family-related support is required.

This role requires someone who operates with exceptional discretion, maturity, and judgment. You may be a strong fit if you:

• Have experience supporting a senior executive, entrepreneur, business owner, private office, or family office environment.
• Are comfortable managing both business and personal priorities.
• Understand that personal assistant work is high-trust work, not “less than” executive support.
• Are highly organized, proactive, and able to anticipate what needs to happen next.
• Can manage ambiguity without becoming rattled.
• Communicate clearly and ask thoughtful questions when expectations need clarification.
• Are calm under pressure and strong at practical problem-solving.
• Have demonstrated long-term tenure and trusted relationships with previous employers.
• Are comfortable supporting a role where no two days look exactly the same.

• Able to work in downtown Calgary, Monday to Friday.
• Valid driver’s licence and reliable vehicle.
• Comfortable with flexible scheduling and occasional erratic hours.
• Able to maintain strict confidentiality.
• Comfortable supporting both executive and personal/family-related responsibilities.
• Strong written communication and administrative skills.

• Base salary: $80,000 - $100,000.
• Health & Dental, RRSP Matching.
• Bonus opportunities.
• Parking provided.
• Gas/mileage reimbursement.
• Flexible working hours within a full-time role.
• Long-term opportunity with a stable private office.

This role is ideal for someone who enjoys being deeply trusted and making life easier for others. It requires flexibility, discretion, emotio