At Elevated, we are conducting a confidential search on behalf of a Calgary-based private office for a highly trusted Executive & Personal Assistant.
This is not a traditional assistant role.
This position supports the operational rhythm of a highly active executive and private office environment. The role blends executive coordination, personal assistant responsibilities, household coordination, personal logistics, and business support. For the right person, this role becomes a long-term partnership built on trust, judgment, reliability, and a strong understanding of how to keep someone’s world moving.
What You’ll DoExecutive Support:- Manage complex calendars, travel planning, and meeting logistics.
- Prepare executive materials, including meeting documents, board materials, and briefing packages.
- Coordinate professional commitments and help ensure deadlines are met.
- Anticipate needs and proactively remove friction from the executive’s schedule.
- Support communication, follow-up, and day-to-day organization.
Personal & Private Office Support- Support personal logistics, errands, appointments, and time-sensitive requests.
- Coordinate vendors, services, and household-related needs.
- Assist with travel planning for the executive and family, including coordination while they are away.
- Help manage personal projects and recurring preferences with care and consistency.
- Provide discreet support across both business and personal priorities.
Household & Lifestyle Coordination- Help oversee household logistics while the family is travelling. This means checking on the home at least 3 X a week.
- Coordinate maintenance, services, vendors, parking, transportation, and occasional driving.
- Support household routines and ensure personal logistics are handled smoothly.
- Notice what needs attention and follow through without needing every detail spelled out.
Family Support- Assist with occasional family logistics when needed.
- Support school, activity, appointment, or transportation coordination.
- Provide a calm, reliable presence when family-related support is required.
What We’re Looking ForThis role requires someone who operates with exceptional discretion, maturity, and judgment. You may be a strong fit if you:
- Have experience supporting a senior executive, entrepreneur, business owner, private office, or family office environment.
- Are comfortable managing both business and personal priorities.
- Understand that personal assistant work is high-trust work, not “less than” executive support.
- Are highly organized, proactive, and able to anticipate what needs to happen next.
- Can manage ambiguity without becoming rattled.
- Communicate clearly and ask thoughtful questions when expectations need clarification.
- Are calm under pressure and strong at practical problem-solving.
- Have demonstrated long-term tenure and trusted relationships with previous employers.
- Are comfortable supporting a role where no two days look exactly the same.
Requirements- Able to work in downtown Calgary, Monday to Friday.
- Valid driver’s licence and reliable vehicle.
- Comfortable with flexible scheduling and occasional erratic hours.
- Able to maintain strict confidentiality.
- Comfortable supporting both executive and personal/family-related responsibilities.
- Strong written communication and administrative skills.
Compensation & Perks- Base salary: $80,000 - $100,000.
- Health & Dental, RRSP Matching.
- Bonus opportunities.
- Parking provided.
- Gas/mileage reimbursement.
- Flexible working hours within a full-time role.
- Long-term opportunity with a stable private office.
A Note on This RoleThis role is ideal for someone who enjoys being deeply trusted and making life easier for others. It requires flexibility, discretion, emotio