Job Summary

Definitive! Automotive Detailing is seeking a high-performance Personal Assistant to the Owner — someone who operates with precision, urgency, and accountability.

This is not a standard receptionist role.

This position is for an individual who can step into the operation, identify inefficiencies, and execute solutions without constant oversight. You will be directly supporting the owner in scaling daily operations while ensuring the shop runs at a high level across all touchpoints.

If you require constant direction, this role will not be a fit.

If you take initiative, solve problems, and execute — you will thrive here.

Duties

• Extreme organization and attention to detail
• Strong time management and execution speed
• Ability to think independently and solve problems decisively
• Reliability — when something is assigned, it gets done without follow-up
• Professional communication with both clients and staff
• Comfort handling a wide variety of tasks — no task is “too small”
• A proactive mindset — you fix problems before they’re brought to you

Experience

• Prior clerical or administrative experience preferred, ideally within an office setting
• Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and DocuSign is required
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Excellent typing skills and attention to detail for proofreading and data entry tasks
• Experience handling multi-line phone systems and maintaining professional phone etiquette is desirable
• Demonstrated ability to manage schedules using Microsoft Outlook Calendar or similar tools
• Previous office experience including front desk responsibilities is a plus

This position is ideal for candidates who are highly organized, dependable, possess excellent communication skills, and are eager to support executive leadership through efficient administrative assistance.

Requirements

• Valid driver’s license & reliable vehicle (mandatory)
• Strong communication and coordination skills
• Experience in admin, operations, or assistant roles (preferred)
• Ability to multitask in a fast-paced environment
• High level of accountability and professionalism

Who This Role Is For

• Someone who takes ownership of outcomes
• Someone who notices what’s broken — and fixes it
• Someone who wants to grow with a business and be part of building something structured and efficient

Who This Role Is NOT For

• Individuals who need constant instruction
• Individuals who avoid responsibility
• Individuals looking for a slow-paced or routine-only role

Compensation

We are looking to build a long-term position with growth, stability, and performance-based upside.

Base Pay Options:

• $15-18/hour 1st month (based on experience and capability)

Performance-Based Incentives:

• Monthly bonus tied to:
  • Operational efficiency improvements
  • Booking consistency / reduced gaps
  • Staff accountability improvements
  • Inventory and cost control

Growth Opportunity:

This role can evolve into a Shop Manager / Operations Manager position for the right individual.

Application Instructions

Submit your resume along with a brief explanation of:

• Why you’re a fit for this role
• Examples of systems or processes you’ve improved
• Any experience managing people, schedules, or operations

Only selected candidates will be contacted.

Pay: From $17.50 per hour

Benefits:

• Casual dress
• Flexible schedule
• Mileage reimbursement
• Store discount

Work Location:

In person