Location: Windsor, ON

About Crop Defenders Ltd:

Crop Defenders Ltd. is a pioneering biological crop protection company dedicated to producing and supplying ecological alternatives to pesticides for consumable crop growers. Our mission is to improve the lives of millions by enabling growers to produce ecologically grown crops that are safer for farmers, consumers, and the ecosystem. Through continuous innovation in product development, operational optimization, and trusted partnerships, we help growers across North America adopt sustainable practices that support food security and environmental health.

Job Purpose:

The Procurement & Inventory Management Specialist ensures Crop Defenders has the right products and materials, at the right time, in the right condition, and at the right cost across both biological control products and operational/non-bio supplies. This role owns day-to-day purchasing execution, supplier follow-up, inbound visibility, and inventory controls (min/max, cycle counts, storage logic, and accuracy). Success means fewer stockouts, fewer urgent last-minute buys, tighter ETAs, reduced shrinkage, and smoother operations.

Key Responsibilities:

1) Biologicals Procurement (Live Product Execution)

• Plan and execute purchasing of biological control products (predatory mites, parasitoids, predators, microbial products and other bios as applicable) based on demand, crop cycles, seasonality, and operational priorities.
• Convert needs into accurate purchase orders/confirmations (product specs, pack format, counts, ship day, target arrival day, handling/temperature requirements).
• Maintain tight supplier follow-up from PO → confirmation → shipment → arrival to protect service levels and prevent stockouts.
• Proactively manage substitutions, backorders, and allocation constraints—communicating early to internal teams when supply risk appears.

2) Cold Chain, Transit-Time, and Condition Protection

• Coordinate shipping method selection and scheduling to minimize transit time while maintaining product conditions and controlling transport cost.
• Flag and escalate risks immediately (delays, weather, missed cutoffs, clearance holds) and drive recovery plans with suppliers and logistics partners.
• Coordinate receiving windows and packaging capacity so live product is processed quickly and does not sit unnecessarily.

3) Import / Documentation Readiness (as applicable)

• Coordinate required documentation and shipment readiness items (labels, certificates, permits, broker instructions, commercial invoices/packing lists when needed).
• Work with Logistics/brokers to reduce holds and clearance time and maintain clean documentation trails for repeat shipments.

4) Non-Bio Procurement for Operations (Company-wide)

• Procure operational goods and services required across the company (packaging materials, consumables, tools, cold-chain shipping materials, equipment supplies, and other non-bio items).
• Run RFQs as needed, compare quotes, confirm specs, and ensure purchase decisions balance cost, lead time, and reliability.
• Resolve discrepancies quickly (wrong items, shortages, damages, incorrect invoicing) and prevent repeat failures.

5) Inventory Management & Replenishment Control

• Maintain accurate inventory visibility for both biological-supporting materials and general operational supplies.
• Set and maintain min/max levels, reorder points, and replenishment cadence based on lead times, usage trends, seasonality, and risk.
• Execute cycle counts and reconciliations; investigate variances and implement corrective actions that stop issues from recurring.
• Maintain clean storage/location logic, labeling standards, and inventory organization to reduce waste and operational friction.

6) Supplier Relationship Building & Performance Management

• Build strong, trust-based relationships with suppl