Job Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the CEO and VP of Finance across three companies.

This is a permanent, part-time (30+ hours/week) remote role. The successful candidate must live within commuting distance of Guelph, Kitchener, Waterloo, or Cambridge and be available to attend one in-person meeting per week.

Role Description

As the Executive Assistant, you will serve as a trusted, day-to-day partner to the CEO and VP of Finance, ensuring smooth and efficient operations. You will manage complex filing systems, handle expense reporting and financial tracking, maintain well-structured digital file environments, and support both executives with a wide range of administrative responsibilities.

This role requires a self-starter who can work independently in a remote environment while maintaining a high level of accuracy, organization, and professionalism.

Qualifications

• Open to candidates ranging from high school graduates, college graduates, university co-op students, and recent graduates; however, skillset, drive, consistency, and growth potential are the top priorities
• Proven experience as an Executive Assistant or in a high-level administrative support role is strongly preferred
• Extremely proficient with Windows File Explorer and advanced file structure management (organization, naming conventions, archiving, and retrieval)
• Strong experience managing expense reports and tracking executive finances
• Highly proficient in Microsoft 365, particularly Excel and Word
• Excellent written and verbal communication skills
• Exceptional attention to detail and strong organizational capabilities
• Demonstrated ability to work independently as a self-starter in a remote environment
• Proficiency with scheduling tools, document management systems, and general office software
• Experience in the mortgage or real estate industries is considered a strong asset
• Ability to handle confidential information with discretion and professionalism

What We Offer

• Permanent part-time employment (30 hours/week+)
• Competitive compensation based on experience ($25.00–$35.00 per hour+)
• Flexible, remote-first work arrangement with minimal in-office requirements
• Opportunity to support senior leadership across multiple growing companies
• Supportive and dynamic work environment

How to Apply

Please submit your resume and a brief cover letter highlighting your experience with Windows file structures, expense report management, and working as a self-starter to Matt@HuronDC.

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

Pay

$25.00-$35.00 per hour

Benefits

• Commuter benefits
• Work from home

Application question(s)

• What Town / City do you live in?
• Do you have your own reliable transportation?
• Are you interested in the real estate development sector?

Experience

• Executive Assistance: 3 years (preferred)

Work Location

Hybrid remote in Guelph, ON N1G 2H9