Are you an administrative coordinator looking for your next challenge in the renewable energy sector? Do you want to join a company whose values focus on sustainability, respect and innovation? Are you looking to play a key role in a growing company and make a real contribution to its success?

Our client, an innovative and well-respected company, is looking for their next Project Administrative Coordinator to join their beautiful office in Downtown Montreal.

Advantages

• Full time, permanent position
• 3 weeks vacation, plus extra time over the winter holidays
• Comprehensive health insurance program (after probationary period)
• Flexible work schedule (37.5 hours per week)
• Collaborative and friendly working environment, and social activities
• Hybrid schedule (4 days in office and one day from home)

Responsibilities

• Ensure administrative coordination of projects (tracking documents, contracts,suppliers, schedules)
• Participate in preparing purchase orders and tracking purchases of goods and services related to projects
• Collaborate with project managers to facilitate approvals, invoice processing, and asset-related documentation
• Coordinate team business travel (reservations,itineraries, transportation, accommodation, insurance, visas if applicable)
• Maintain travel records and provide support to employees on logistical issues
• Ensure the smooth daily running of the office (supplies, service contracts, equipment, workspaces)
• Manage reception, mail, and internal/external suppliers
• Support the administration department in preparing documents, reports, or administrative follow-ups
• Participate in the organization of internal events and provide general administrative support to the team

Qualifications

• College or university degree in administration, office automation, logistics, or a related field
• 3 to 5 years of experience in a similar administrative role, ideally in a project, construction, or engineering environment
• Excellent command of office automation tools (Microsoft Office Suite, Excel, Outlook)
• Organizational skills, attention to detail, and ability to manage multiple priorities at once
• Team spirit, autonomy, and interpersonal skills
• Bilingualism (French/English)

Assets:

• Experience supporting engineering, construction, or energy projects
• Knowledge of purchasing and logistics management practices

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

• communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
• work on client projects, products or deliverables that are required to be delivered to clients in English

Summary

Interested in this position? Apply online or send us an email at tamara.cobrin@randstad.ca.

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its rec