Project AssistantLocation: Hybrid, CAPA Head Office, Ottawa
Contract Type: Temporary Full Time (37.5 hours/week, Monday–Friday)
Term: May 01, 2026 - August 31, 2026
Salary: $3,575 per month
Hours: Full Time, 37.5 hours per week
Are you a student or recent graduate with an interest in archives, records management, libraries, museums, history, or information studies? Would you like hands-on experience working with real historical records while building professional skills in a supportive office environment?
The Commonwealth War Graves Commission (CWGC) honours the 1.7 million men and women of the Commonwealth forces who died in the First and Second World Wars, ensuring they will never be forgotten. Our work commemorates the war dead, from building and maintaining our cemeteries and memorials at 23,000 locations in more than 150 countries and territories to preserving our extensive records and archives. Our values and aims, laid out in 1917, are as relevant now as they were 100 years ago.
CWGC’s Canada, Americas, and Pacific Area (CAPA) covers all of North, Central, and South America (31 countries) and another 10 countries in the Pacific Region including Japan, Hong Kong, Indonesia, Malaysia, Philippines, Fiji, Thailand, Singapore, and Myanmar. We are responsible for caring and maintaining 72,000 war graves, over 66,000 commemorations, 17 CWGC owned cemeteries and other sites with memorials, stones of remembrance and crosses of sacrifice.
We are now seeking a Project Assistant to join our CAPA team. This role plays a critical part in safeguarding CWGC’s historical records by supporting the Archive Scanning Project, transforming physical files into accessible, well‑organised digital archives that underpin our global commemorative work. If you are highly organised, detail‑oriented, and motivated by meaningful work that combines archival practice with modern digital systems, then we want to hear from you.
The Impact You Will Make:- Help preserve irreplaceable historical records by transforming physical archives into trusted digital files.
- Ensure accurate commemoration of Commonwealth service members by supporting data validation and research.
- Make historical information accessible for future generations, researchers, and families.
- Directly support CWGC’s mission to ensure the fallen are remembered with dignity and respect.
- Build a solid foundation for a career in archives, libraries, museums, records management, or public service
What you will need to bring to this rewarding role:- At least one (1) year of post‑secondary study completed in: Library & Information Studies, Archival or Museum Studies, Records Management, History, or a related field (or an equivalent combination of education and experience)
- Strong written and spoken English; French is an asset but not required.
- Comfortable using computers and Microsoft Office (Word, Excel, Outlook)
Why This Role Is Great for Students & New Graduates- Hands-on experience in archival digitisation and records management
- Exposure to professional archival standards and best practices
- Develop research, data validation, and quality control skills.
- Learn to work with enterprise databases and digital repositories.
- Supportive team environment with mentorship and collaboration
- Meaningful, purpose driven work connected to global history.
Everyone who works for us, or with us, shares our Values, which are formed around our concept of CARE (Commitment, Ambition, Respect and Excellence). We are proud and committed to ensuring we bring this to life every day, for ourselves, each other and those who lost their lives.
We believe creating a diverse environment enriches our organisation and strengthens our mission, therefore, we welcome applications from everybody. Join our inclusive environment where every individual is valued.
How to Apply:Apply via our Career Portal