PROJECT CONTROLS ADMINISTRATOR

Facilities Management (Construction & Maintenance)

Vancouver, BC | Full Time | $55,000–$65,000 / year

COMPANY DESCRIPTION

EMV Holdings Corp. operates a 700+ unit, 14 building multifamily portfolio in Vancouver’s Downtown and West Side, built between 1925 and 1976.

We are executing a six-year ASSET UPGRADE STRATEGY and require a PROJECT CONTROLS ADMINISTRATOR to manage and enforce the document and approval systems supporting our renovation projects.

JOB PURPOSE

• Ensure all renovation projects are fully documented, tracked, and procedurally complete at all times.
• Translate Facilities Management Department Head direction into documentation, approval chains, trackers, and complete records.
• Serve as the central control point for procedural flow and project data across Facilities Management, Property Management, and Accounting.
• Role requires disciplined adherence to process and proactive closure of gaps.

Reports to Facilities Management Department Head.

RESPONSIBILITIES

Responsible for maintaining and enforcing the following across all active projects and assets:

• Budget approval chains and live budget trackers (applied, approved, used, remaining)
• Invoice processing chains and payment tracking
• Complete project and asset files (drawings, contracts, approvals, invoices, correspondence, photographic record over time)
• Project metrics and reporting
• Personnel schedule tracker under direction of Department Head
• Coordination of document and approval flow with Property Management and Accounting
• Identification and immediate closure of gaps in documentation, approvals, or records

PERFORMANCE STANDARDS

• All project data is accurate, complete, current, and retrievable at any time
• All files and trackers are internally consistent and fully up to date
• All procedures and filing systems are transparent and clearly understood by others
• No missing documents, approvals, or unexplained discrepancies

QUALIFICATIONS

• Experience in construction, property management, or a related environment with structured project documentation
• Background in bookkeeping, accounting, or cost tracking
• Strong working ability in MS Excel / Word / PowerPoint, Google Sheets, Google Drive
• Familiar with budgeting, change orders, cost tracking, and report preparation

PROFILE

Disciplined about process and proactive about closing gaps.

• High attention to detail; low tolerance for incomplete or inconsistent data
• Works systematically and follows defined processes without deviation
• Comfortable with consistent, standards-driven work requiring sustained focus
• Takes ownership of completeness—does not wait to be told to fix missing or incorrect information
• Clear, direct, and unambiguous communicator

TO APPLY

Send resume and summary of projects handled.

Pay: $55,000.00-$65,000.00 per year

Work Location: In person