Project Coordinator

Location: Ottawa

Type: Full-Time in-person

Reports To: Project Manager / Leadership Team

About Factum Builders

Factum Builders is a growing commercial cladding and building envelope company serving

general contractors and developers in the ICI (Industrial, Commercial, Institutional) and

multi-family space.

We take pride in being a professional, organized, process-driven construction company that

supports both our field teams and our clients with excellence.

Our Core Values

• We believe in and take care of our team
• 100% Transparency
• Continuous improvement
• Hard work

Our Brand Promises

• We act like a partner
• No surprises
• Better Over Time

Role Overview

The Project Coordinator plays a critical support role in helping our projects run smoothly from

pre-construction through closeout.

This role exists to support the Project Manager and field teams by organizing project

information, tracking open items, coordinating communication, and helping ensure materials,

drawings, schedules, and documentation are in place when needed.

At Factum Builders, the office supports the field. This role is not just administrative — it is

operational support for successful project execution.

Job Purpose (The Why)

To support Project Managers and field teams by organizing project information,

communication, logistics, and documentation so our projects run smoothly, safely, on

schedule, and with no surprises for the client.

Top Responsibilities

• Support Project Execution
  
  Assist the PM with active projects, scheduling, coordination, action-item follow-up, and
  
  day-to-day project organization.
  
  
• Document Control & Project Administration
  
  Maintain organized project files, current drawing sets, specifications, submittals, RFIs,
  
  change orders, and closeout documents.
  
  
• Field-First Coordination
  
  Ensure field teams receive clear and timely information, including drawings, site details,
  
  schedules, scope clarifications, and material updates.
  
  
• Procurement & Material Tracking
  
  Support purchasing, lead-time tracking, delivery coordination, and supplier follow-up to
  
  help avoid field delays.
  
  
• Communication & Stakeholder Coordination
  
  Communicate professionally with GCs, suppliers, site teams, and internal staff. Help
  
  prepare for meetings and track follow-ups.
  
  

What Success Looks Like

A great Project Coordinator at Factum Builders:

• Keeps project information organized and current
• Helps crews get what they need before it becomes urgent
• Tracks open items so nothing gets dropped
• Supports proactive communication with clients and partners
• Helps reduce surprises, delays, and rework
• Improves systems, templates, and checklists over time

Skills, Traits & Competencies

• Highly organized and detail-oriented
• Strong follow-through and accountability
• Excellent written and verbal communication
• Time management and prioritization
• Process-oriented mindset
• Able to work calmly under pressure
• Comfortable supporting both office and field teams
• Proactive problem-solving and thinking ahead
• Professional and respectful with clients, vendors, and coworkers

Software / Tools You’ll Use

• Asana
• Google Drive / Google Workspace
• Excel / Google Sheets
• QuickBooks Online (or related project/cost support tools)
• PDF markup / drawing review tools
• AI tools such as ChatGPT for drafting, organization, and process improvement
• Take off software

Qualifications

• 1–5+ years in construction project coordination, office administration, estimating support,
  
  or project support
  
  
• Experience in ICI / commercial construction is strongly preferred
  
  
• Experience reading drawings, specifications, and shop drawings is an asset
  
  
• Familiarity with RFIs, submittals, change orders, purchase orders, and closeout
  
  documentation is a strong asset
  
  
• Valid driver’s license and willingness to visit sites as needed
  
  

What You Can Expect From Us

• Great communication
• A steady flow of interesting commercial projects
• Strong support from leadership and project teams
• A company that values systems, process, and improvement
• Opportunities to grow into greater project leadership over time

Closing

If you’re the kind of person who loves making moving parts come together, takes pride in clean

systems, and wants to help a strong field team win, we’d love to hear from you.

Job Type: Full-time

Pay: $44,832.27-$84,576.47 per year

Benefits:

• Company events
• Dental care
• Extended health care
• Flexible schedule
• RRSP match

Ability to commute/relocate:

• Moose Creek, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person