Job description

The Neal Estate Group is seeking a dedicated and organized Administrative Assistant to join our team for a TEMPORARY FULL-TIME work contract starting at the end of April through to the middle of June. In this role, you will be the organizational hub of our busy real estate group, ensuring our operations run smoothly and efficiently.

As our Administrative Assistant, you will be responsible for a variety of key administrative tasks, including answering phones, assigning leads, and coordinating property sign placements. You will be an integral part of our team, providing essential support that allows our agents to deliver exceptional service to their clients.

Schedule is as follows:

• Monday - OFF
• Tuesday - OFF
• Wednesday - 9:00AM - 5:00PM
• Thursday - 9:00AM - 5:00 PM
• Friday - 9:00AM - 5:00PM
• Saturday - 9:00 AM - 5:00PM
• Sunday - 9:00AM - 5:00PM

Duties include but are not limited to:

• Answering phones, taking messages, and conveying information appropriately
• Using systems such as Follow Up Boss, Transaction Desk, Canva, Microsoft Office and Google Suite
• Preparing listing documents, and agent packages
• Ensuring clients are happy and informed of the happenings with their properties
• Running errands such as delivering marketing materials and placing signage
• Tracking deals on the back end, ensuring all contracts are correct and transactions are not missing required documents
• Providing additional support to other administrative team members

Desired skills & qualifications:

• Must be organized, detail-oriented, and work efficiently
• Must be able to be a self-starter and complete tasks without supervision
• Must be comfortable learning new systems
• Must be able to adapt and learn quickly
• Must have a current and full driver's license and car

Company description

Our Group is dedicated to providing exceptional service to our clients and having fun while doing it. We believe in building lasting relationships with our clients and each other. The successful applicant will have the opportunity to make connections that could last a lifetime.

Please submit your resume and a cover letter explaining why you are the ideal candidate for this position.

We thank all applicants who apply and will only be contacting those selected for consideration.

Benefits:

• Extended health care
• On-site parking

Ability to commute/relocate:

Victoria, BC V8Z 3L5: reliably commute or plan to relocate before starting work (required)

Work Location:

In person