Job description:

We are seeking a detail-oriented and motivated Receptionist/Office Assistant to join our team. The ideal candidate will provide essential administrative support to the office. This role requires strong organizational skills, excellent communication abilities, and someone who can work independently and take initiative. The Receptionist/Office Assistant will play a key role in answering phones/emails, opening and maintaining files, preparing Affidavits of Service and Affidavits of Attempted Service, guiding process server's in their work, other administrative duties as required, etc.

Responsibilities:

• Answering main office phone is top priority.
• Assist clients with their requests for Service, preparation of legal documents to be sent out for service.
• Corresponding with clients on file progress and updates, this includes phone calls and emails.
• Typing Affidavits of Service, Certificates of Service, and Affidavits of Attempted Service.
• Guiding process servers with in their work, communicating the clients requests and needs to the process server.
• Receiving and sending out the office mail daily.
• Exhibit professional phone and email etiquette when communicating with clients, and other legal professionals.
• Perform general administrative duties including mail, filing, copying, and scanning documents, occasional bank runs, etc.

Qualifications

• Reception experience and/or office experience is preferred.
• Experience in the legal field is preferred.
• Excellent phone etiquette and interpersonal communication skills.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Time management skills and the ability to work independently in a fast paced environment.
• The ability and willingness to learn, adapt and take initiative.

We are a busy office and being comfortable answering phones and being busy is a must. This position is an excellent opportunity for individuals who enjoy talking on the phone and being client facing. Interest in the legal field will go a long way. Please note we are a Process Serving Company and not a Law Firm. However, this role will help you familiarize yourself with legal documents, get great experience typing Affidavits and general office duties. We are a small office who like to work hard together in a supportive environment but also laugh and have fun.

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• On-site parking
• Vision care
• Flexible schedule