About Calian

At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.

We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.

Job Type: Full Time

Position Overview

The Recruiting Administrator will support and implement recruiting and marketing initiatives for the Health Recruiting team.

Responsibilities

• Consult with the Recruiting Manager to discover staff requirements and specific job objectives
• Work with Contract Managers to assemble candidate submission packages for contract employees/ICs being rehired or push through onto a new position
• Create and manage job orders in ATS/CMS for contract employees/IC’s being rehired
• Assist Recruiters with various duties, such as submitting security clearance requests, creation and cancellation of job orders in ATS/CMS, and assembling candidate submission packages
• Assist with conducting ATS/CMS audits on topics such as credentials, job postings, new hires
• Assist with preparing and compiling various reports and presentations
• Stay informed on the latest recruiting trends, tools, and best practices to enhance hiring strategies and improve candidate experience
• Assist with gathering market data and formatting resumes for bid submissions
• Participate in recruiting process improvement projects as required
• Assist Recruiters in planning and executing effective social media recruitment campaigns that will help attract high caliber candidates
• Support recruitment team with creation of social media content
• Monitor and analyze the effectiveness of marketing initiatives and making data-driven adjustments to optimize results
• Create and maintain central repository of marketing collateral for social media and print advertising
• Assist in designing print ads, manage content deadlines, and ensure alignment with publication specifications.
• Manage event calendars, coordinate exhibitor registrations, and oversee logistics for in-person and virtual job fairs and conferences, including sourcing promotional materials, coordinating shipping of booth to/from events, and creating marketing content.
• Enhance Calian visual presence through branded templates, bilingual content, an expanded image library, and consistent application of branding guidelines, working closely with Calian’s Commercial Team to align efforts and ensure a unified brand voice across all initiatives.

Qualifications

• Strong administrative and time management skills
• Solid knowledge of managing recruitment initiatives
• Familiarity with emerging trends on social media platforms, including LinkedIn, Facebook, and Instagram
• Ability to prioritize and complete projects within deadline
• Strong verbal and written communication and interpersonal skills
• Ability to work independently and with a team
• Flexibility and adaptability to changes in technology
• Excellent networking abilities
• Completion of degree or diploma in SEO, Marketing, Communications, Human Resource Management, Business Administration, and/or another related field
• A minimum of 1 year experience in administrative functions
• Demonstrated experience in managing and optimizing social media platforms (i.e. LinkedIn, Facebook, etc.) for recruitment and marketing purposes, with a strong understanding of audience engagement strategies and content creation
• Experience with HR databases, applicant tracking systems (ATS) and candidate management systems (CMS)
• Advanced computer skills (Microsoft Outlook, Word, Excel and PowerPoint)
• Experience using Canva is an asset
• Bilingual (English/French) preferred

Additional Requirements

Ability to obtain and maintain Government of Canada Secret-level security clearance is required.

Compensation

$55,000 – $60,000

Vacancy

We have 1 available position(s).

AI Usage Disclosure

At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.

How we hire

Our approach

Experience and accommodations

CV and cover letter tips

Interview tips

Our decision

Perks and benefits

• Flexible work hours
• Robust company-paid benefits
• Generous time off package
• A balanced approach to work and life
• Stock purchase plan
• RRSP program*
• Work from home options