Research Projects Coordinator -Temporary Full Time - 12- Month

The salary range: $29.70-$37.13

At the Upstream Lab, our research is driven by the desire to promote health equity and address social determinants of health. Our research focuses on four streams: 1) integrating health and social care by addressing social needs of individuals in healthcare settings; 2) population health management; 3) using data to enable proactive care, and 4) conducting trials.

We are currently looking for a full time temporary Research Projects Coordinator to provide operational and strategic support to the Research Program Manager and lab scientists, ensuring efficient execution of research projects, compliance with regulatory requirements, and smooth day-to-day lab operations. This role balances administrative, project management, and consultative responsibilities across multiple research initiatives, staff, and stakeholders. This role offers a unique opportunity for candidates interested in the administrative aspects of research. Unlike many similar positions housed within separate departments, the Research Project Coordinator will be embedded directly within a research lab, enabling close collaboration with scientific teams while supporting the operational and organizational needs of ongoing lab operations.

• Coordinate and track lab-wide contracts submissions, including follow up on outstanding agreements
• Support initiation of research project activities, including preparation of payment forms for Upstream Lab Scientists / post-doctoral fellows
• Assist with coordination and administrative support for grant opportunities/submissions for Upstream Lab Scientists
• Coordinate hiring logistics, interview scheduling
• Assist with coordination of summer student hiring
• Maintain and update the Upstream Lab website to ensure accuracy and relevance
• Coordinate petty cash processes for Upstream Lab staff
• Provide administrative support in REB annual renewals, as required
• Assist in the development and refinement of job descriptions for hiring of new staff
• Coordinate Performance Appraisal scheduling and documents for staff
• Calendar management and scheduling support for manager
• Provide backup administrative support and coverage when administrative assistant is away

• Support process improvements identified by Research Program Manager including staff onboarding process, research training, development and maintenance of SOPs, workflow standardization and rollout of updated procedures
• Lead planning and execution of strategic lab and program events/workshops/socials, including scheduling, logistics coordination, materials preparation, attendee tracking, and day-of event support.
• Identify process gaps or inefficiencies in lab operations and escalate to the Research Program Manager
• Support Research Program Manager in strategic initiatives taken on by the Upstream Lab including coordinating project timelines, tracking deliverables, preparing documentation and briefing materials, facilitating communication across stakeholders
• Supporting implementation of approved initiatives including training initiatives, alumni network

Performs Cross Functional and Other Duties as Assigned and/or Requested .

All staff are expected to carry out their assigned duties and responsibilities in a manner which prioritizes patient and employee safety and confidentiality.

Key accountabilities in this regard include:

• Strict compliance with patient/employee confidentiality practices and policies