Applications with cover letters will be prioritized

Company Description:

The Organization for The Prevention of Violence (OPV) is a not-for-profit corporation located in Edmonton, Alberta with team members across Canada engaged in research and programming which intends to better understand, prevent, and respond to acts of hate-motivated or targeted violence. The OPV is composed of researchers, community-based mentors, and human service professionals who employ action-oriented research, casework services, counseling, and other evidence-based solutions to effect positive change. Read more about us at www.preventviolence.ca.

Job Description:

We’re seeking a proactive and detail-oriented individual to support our workplace operations and staff needs. This role supports a hybrid team of 7 remote and 8 local members and involves providing general staff support for day-to-day ad-hoc needs including varied administrative tasks, coordinating office maintenance, managing technology logistics for new hires, employee benefits administration, completing various forms for annual renewals, scheduling meetings, booking travel, and administrative support for staff events. The Workplace Operations Administrator will play a key role in keeping our operations smooth, our people supported, and our workplace running efficiently.

Key Qualifications:

• 2+ years of administrative or office coordination experience
• Strong organizational and multitasking abilities

Responsibilities and Duties:

• Staff Support & General Assistance
• Respond to varied staff requests for support, coordinating forms for completion, document requests, and some vendor communications.
• Executive Director Support
• Assist with varied forms of support such as scheduling, form completion, and signature coordination; assist with travel bookings and other ad hoc tasks.
• Intervention Team Support
• Assist with varied required support such as, filing, travel bookings, meeting coordination, and other team needs.
• Office Maintenance & Supplies Coordination
• Files maintained over online platforms, restock supplies, maintain shared appliances, manage mail, conduct printer meter reads.
• New Hire Technology Coordination
• Arrange laptops and phones for new employees; coordinate delivery to remote employees as well as local ones, liaise with IT.
• Annual Renewal Documentation
• Complete renewal forms for corporate filings, insurance, WCB, benefits, and varied online platforms.
• Benefits Administration Support
• Maintain employee records in the benefits portal; assist with updates and removals
• Staff Events Coordination Assistance
• Help with the planning of staff events; research venues, make reservations, and document planning sessions, and events.

Core Qualifications:

• 2+ years of administrative or office coordination experience, preferably in a small or growing organization.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities simultaneously.
• Exceptional attention to detail, especially when handling forms, documentation, and scheduling.
• Comfort with technology, including online portals, basic troubleshooting, and coordinating hardware (e.g., laptops, phones).
• Clear and professional communication skills, both written and verbal.
• Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort learning new platforms.

Personal Attributes:

• Self-starter with a problem-solving mindset—not afraid to tackle unfamiliar tasks or dig into available resources to find answers.
• Service-minded and approachable, with a warm and respectful attitude toward colleagues and external partners.
• Flexible and collaborative, willing to wear multiple hats and support different teams as needed.
• Discreet and trustworthy, especially when handling sensitive staff information or supporting leadership.
• Curious and eager to learn, with a willingness to grow alongside the organization.

Compensation & Work Environment:

This is a full-time hybrid position with flexibility to work remotely and from our Edmonton office. While some tasks can be completed from home, regular in-office presence is required for responsibilities related to office maintenance, technology coordination, and team support. Our standard workday is 7.5 hours, plus a 30-minute unpaid lunch break day starting at 8:30 am and finishing at 4:30 pm.

We offer a competitive hourly rate of $25-$30/hour, depending on experience and qualifications. Staff working 20+ hours per week are eligible for our comprehensive benefits plan after a 3-month probationary period.

You’ll report directly to the Finance & HR Manager, who currently oversees all administrative operations. This role is designed to provide essential support and help streamline internal processes as our team continues to grow.

Additional Perks Include:

We offer a generous paid leave package that includes 15 sick days and 5 personal/family days annually for full time employees.

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