Job Overview

We are seeking a dedicated and organised Administration Assistant to support our office operations. This role involves managing various administrative tasks, ensuring smooth communication, and maintaining efficient office procedures. The ideal candidate will possess strong organisational skills, proficiency in office software, and excellent attention to detail. This paid position offers an opportunity to develop professional skills within a dynamic environment.

Responsibilities

• Managing incoming calls with professional phone etiquette and directing enquiries appropriately
• Organising and maintaining files, records, and documentation in both physical and digital formats
• Data entry and updating information using Jobber, Microsoft Office, Google Workspace, and QuickBooks
• Assisting with scheduling appointments, meetings, and other organisational tasks
• Preparing correspondence, reports, and presentations as required
• Supporting team members with administrative duties to ensure operational efficiency
• Handling mail distribution and managing office supplies inventory
• Assisting with invoicing, billing, and basic bookkeeping tasks using QuickBooks

Skills

• Proven office experience with a solid understanding of administrative procedures
• Strong computer skills including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools
• Experience with data entry and clerical tasks with high accuracy and attention to detail
• Knowledge and use of Jobber an asset.
• Excellent organisational skills to prioritise tasks effectively in a busy environment
• Good typing speed to facilitate efficient document preparation
• Knowledge of QuickBooks for basic financial management is desirable
• Strong phone etiquette and communication skills for professional interaction with clients and colleagues
• Ability to work independently as well as part of a team in a fast-paced setting

This position offers a rewarding opportunity for an organised individual eager to contribute to the efficiency of our office operations.

Job Types

Part-time, Permanent, Fixed term contract

Contract length: 3 months

Pay

From $20.00 per hour

Expected hours

20 – 40 per week

Benefits

• Work from home

Application question(s)

• Do you have experience using Jobber?

Language

• English (required)

Work Location: Remote