Administrative & Finance Coordinator
Richmond Community Foundation
About 8 - 12 Hours per week, depending on operational needs (flexible)
Contractor role with $25–$35 per hour (based on qualifications)
Hybrid role (remote with occasional in-person presence in Richmond)
Preferred Starting Date: May 1, 2026 or earlier
About Richmond Community FoundationEstablished in 1990, the Richmond Community Foundation (RCF) is a charitable public foundation dedicated to strengthening our community through prudent stewardship of donated capital and responsive grant making.
RCF manages over 60 Forever Funds and stewards over $7 million in endowed assets. These permanently invested funds generate annual income to support Richmond charities and scholarships for local students.
We are a volunteer-led organization governed by a working Board of Directors and are proud members of Community Foundations of Canada, part of a national network managing more than $6 billion in community assets.
For over 35 years, RCF has served as a trusted vehicle for philanthropy in Richmond — enabling donors to create lasting legacies while supporting charities across education, health, arts, social services, and community development.
RCF is currently transitioning toward independent operations and is building its internal administrative and financial capacity.
The OpportunityRCF is seeking a reliable and detail-oriented Administrative & Finance Coordinator to support the Foundation’s day-to-day operations.
This is a part-time role (approximately 10 hours per week) combining:
- Basic bookkeeping and financial administration (~4 hours/week)
- General administrative and coordination support (~6 - 8 hours/week)
This role is ideal for someone who is organized, dependable, and comfortable working in a small, evolving nonprofit environment.
The successful candidate will work closely with and take directions from the Interim Executive Director, the Treasurer and the RCF Board.
Key Responsibilities- 1. Bookkeeping & Financial Administration (~4 hours/week)
- Maintain accurate financial records and bookkeeping entries
- Assist with accounts payable and receivable tracking
- Support preparation of financial reports for the Treasurer and Board
- Coordinate with external accountants or auditors as required
- Assist with donation tracking and receipting processes
- Maintain organized financial documentation and records
- 2. Administrative & Operational Support (~6 – 8 hours/week)
- Monitor and respond to general email inquiries, answer phone inquiries to RCF, forwarding to and reporting back to appropriate RCF Board member
- Maintain donor and fundholder records
- Assist with scheduling meetings and preparing basic materials
- Support logistics for Board and committee meetings
- Gather applications for community grants and scholarships; maintaining an accessible digital system to track status of each
- Verifying information as it relates to fund holders and agreements when community grants and scholarships are awarded
- Handle disposition reports as community grants are completed
- Maintain and contribute to an electronic or physical filing system for documents
- Liaise between committee Chair and grant recipients; send out notifications of award application status.
- 3. Coordination & General Support
- Provide administrative support to the Board and sub-committees as needed
- Assist with basic communications coordination (e.g., newsletters, updates)
- Support implementation of new systems and processes during transition
Ideal Candidate ProfileThe ideal candidate will have:
- Experience in bookkeeping or financial administration (nonprofit experience an asset)
- Strong organizational skills and attention to detail
- Comfort working with cloud-based tools (Google Workspace or Microsoft 365)
- Ability to work independently with minimal supervision
- Strong communication skills and reliability
- Experience supporting a small organization or nonprofit environment (preferred)
Compensation & Structure- Approximately 8 - 12 hours per week (flexible scheduling)
- $25–$35 per hour, depending on experience
- Hybrid role (primarily remote, occasional in-person requirements in Richmond)
Why This Role MattersThis role will support the Foundation’s transition to independent operations and help ensure strong financial stewardship and smooth day-to-day functioning.
It is a part-time contractor role with meaningful community impact.
How to Apply- Please submit the following to Mr. Sunny Chiu, Board Chair of the Richmond Community Foundation via job postings online or cslsunnychiu@gmail.com:
- Resume
- A cover letter outlining relevant experience
Job Types: Part-time, Freelance
Pay: $25.00-$35.00 per hour
Expected hours: 8 – 12 per week
Work Location: Hybrid remote in Richmond, BC