Forward Mechanical is a growing plumbing and mechanical services company serving the Durham Region. As we continue to scale, we are looking for a reliable and detail-oriented Bookkeeper / Financial Administrator to take ownership of our day-to-day financial operations. This is a structured, finance-focused role designed for someone who thrives in organized systems, values consistency, and can work independently with confidence.

About the Role

This position is responsible for maintaining accurate financial records, ensuring timely processing of payments and remittances, and supporting the overall financial organization of the business.

You will be focused primarily on Forward Mechanical, with clear responsibilities and the opportunity to grow alongside the company over time.

Responsibilities: Financial & Bookkeeping

• Full-cycle bookkeeping using QuickBooks
• Managing accounts receivable, including invoicing, tracking, and collections
• Monitoring invoices for accuracy and payment status
• Processing payroll and maintaining payroll records
• Managing and submitting CRA remittances, including: HST, Payroll source deductions, and WSIB (preferred)
• Maintaining accurate, organized, and up-to-date financial records
• Coordinating with external accountant and supporting reporting requirements

Responsibilities: Financial Organization & Oversight

• Ensuring all financial processes are consistent and well-documented
• Tracking key deadlines (payroll, remittances, invoicing cycles)
• Supporting improvements to internal financial systems and workflows
• Assisting with tracking business-related renewals (insurance, licenses, etc.)

What Success Looks Like

• Keeping financial records accurate, clean, and audit-ready
• Ensuring all deadlines are met without follow-up
• Creating structure and consistency in financial processes
• Acting as a reliable point of ownership for day-to-day financial operations

Experience

• 2+ years experience in bookkeeping or financial administration
• Strong working knowledge of QuickBooks (required)
• Experience with CRA remittances (HST and payroll taxes)
• Experience with payroll processing
• Strong organizational and time management skills
• High attention to detail and accuracy
• Ability to work independently and take ownership of tasks
• Nice to Have:
• Experience working with trades, construction, or service-based businesses
• Familiarity with job-based invoicing or project tracking
• Experience with WSIB reporting

Compensation & Benefits

• $30–$35 per hour (based on experience)
• 25–40 hours per week (flexible based on workload)
• Work-from-home flexibility
• $1,500 annual Health Spending Account
• Paid vacation and sick days
• Compensation review after initial period based on performance and role growth

Why This Role

This is a stable, long-term opportunity within a growing company where financial organization is a priority. The role is intentionally structured to be clear, manageable, and sustainable, with the ability to grow as the business evolves.

Pay: $25.00-$35.00 per hour

Expected hours: No more than 40.0 per week

Benefits:

• Flexible schedule
• Paid time off
• Wellness program
• Work from home

Experience:

• Quickbooks: 2 years (required)
• Knowledge of HST, Payroll & WSIB remittance : 1 year (required)

Work Location: Hybrid remote in Whitby, ON