Our banking client is looking for a Executive Assistant – Major Bank

Length:

12 months contract with the possibility of extension or permanency

Location:

Toronto, ON - 4 days Onsite

Hours:

8:30am – 5:00pm (IMPORTANT: MUST BE flexible/reachable after hours to support travelers)

LOB:

Investment & Corporate Banking

ROLE MANDATE:

Performs a variety of administrative and clerical tasks, with event management components for a fast-paced, high achieving team.

This role will support 4 Senior partners traveling frequently. Calendar management & also events coordination hence the need for solid interpersonal/relationship management skills.

Very fast paced, and strong teamwork with other admins.

ROLE RESPONSIBILITIES INCLUDE (but are not limited to):

• Provides senior level administrative and operational support within a large, diverse team including 4 Investment banking professionals focused on calendar management, travel, expenses and event co-ordination.
• Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
• Makes travel arrangements, booking flight/hotel reservations as needed.
• Leads the planning, coordinating, and implementing client meetings and events.
• Builds effective relationships with internal/external stakeholders.
• Gathers and formats data into regular and ad-hoc reports, and dashboards.
• Coordinates and monitors budgets and reporting on results vs. budget.
• Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
• Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
• Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
• Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
• Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
• Thinks creatively and proposes new solutions.
• Exercises judgment to identify, diagnose, and solve problems within given rules.
• Broader work or accountabilities may be assigned as needed.

MUST-HAVE SKILLS:

• 3 + years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
• Computer skills: Solid MS Outlook, Teams Word, Excel (Level: Basic)

NICE TO HAVE:

Banking/Financial Industry experience – strongly preferred

Soft Skills:

• Strong team player
• Verbal & written communication skills - In-depth/stellar.
• Collaboration & team skills - In-depth.
• Analytical and problem-solving skills - In-depth.
• Attention to detail & organizational skills – In-depth

Disqualifiers:

• Lack of flexibility outside regular work hours
• Lack of organizational skills
• Lack of ability to work in a teamwork environment
• IMPORTANT: MUST BE flexible/reachable after hours to support travelers
• Overtime: Yes, with manager’s approval

Education:

Post secondary Education

Interviews:

• 1st round with hiring manager – In person
• 2nd round with the person going on Mat leave
• 3rd round with broader admin team
• 4th round with Investment Banking professionals
• Potential Final round with the group head (via Teams)

URGENT:

Please read the job description above. If this interests you, apply to the job with your most updated resume, including your contact number and email address.

The recruiter in charge of this role is Zara.

If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this job description to them and you will be eligible for a referral bonus upon a successful hire.

Please note that this is the most up to date version of job description available at this time – During Client Interview you will receive additional information – variance may apply!

Please note: Adherence to our end client’s vaccination policy is a requirement.

Please visit the TEAMRECRUITER website to review other CAREER OPPORTUNITIES!

Job Types:

Full-time, Fixed term contract

Contract length:

12 months

Pay:

$25.64-$33.70 per hour

Work Location:

In person