About The Opportunity

Our client is seeking a highly organized and proactive Executive Assistant & Office Coordinator to support senior leadership and ensure the smooth day-to-day operations of a small, collaborative office environment. This is a permanent, primarily onsite role based in Ottawa, ideal for an experienced administrative professional who thrives in a dynamic, multi-faceted position supporting governance and office operations.

Reporting to the President & CEO, this role provides a blend of executive support and office coordination. The successful candidate will play a key role in supporting leadership, coordinating meetings, and ensuring operational efficiency across the organization.

Duties include but are not limited to:

Governance Support

• Coordinating virtual and in-person meetings for leadership, Board, and committees
• Preparing and distributing meeting materials (agendas, reports, presentations)
• Taking meeting minutes and maintaining records
• Tracking action items and ensuring timely follow-up

Executive & Office Administration

• Providing direct administrative support to the President & CEO (calendar, scheduling, correspondence)
• Managing the corporate calendar and key organizational deadlines
• Monitoring and responding to general inbox inquiries
• Processing invoices and expense claims
• Maintaining office procedures, records management systems, and workflows
• Acting as the main point of contact for external IT support
• Providing backup support for communications tasks (website updates, newsletters, and social media)
• Supporting additional administrative functions and special projects as required

This is a hands-on role requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a small team environment.

About You

The successful candidate will have the following:

• Post-secondary education in a related field or equivalent experience
• Minimum 5 years of relevant administrative experience
• Strong organizational, prioritization, and documentation skills
• Excellent communication skills in English (French is an asset)
• Proficiency with Microsoft Office and web-based tools; experience with databases/CRM systems and website platforms considered an asset
• Ability to work collaboratively with internal and external stakeholders, including senior leadership and board members
• Proactive, detail-oriented, and able to manage competing priorities
• Comfortable working in a small, team-oriented environment
• Flexible and adaptable, with the ability to meet deadlines and manage occasional peak periods

About the Job

• Location: Ottawa, ON (onsite minimum 4 days/week)
• Duration: Permanent
• Hours: Full-time (8:30am-4:30pm, 37.5 hours/week)
• Salary: $55,000 to $60,000
• Benefits: Comprehensive package including health, dental, life, disability, RRSP contributions, vacation, and health spending account

How To Apply

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to executivesupportperm@lrostaffing.com. If you are already registered with us, please contact your Senior Recruiter. Please quote job 18987.

LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate.

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.