Job Summary

The Finance Officer & Administration Assistant ensures the timely and accurate handling of financial transactions and manages the office's daily operations. This person serves as the primary contact for financial reporting and vendor management, and facilitates administrative processes to support the broader team.

Key Responsibilities

Financial Functions

• Deliverables:
  • Process Accounts Payable
  • Process Accounts Receivable
  • Prepare and Review Biweekly Payroll
  • New-hire Enrolments and Terminations
  • Prepare Records of Employment
  • Prepare and Review Annual T4 Slips and Filing
  • Prepare Quarterly WorkSafe BC filing
  • Benefits Management and Enrolment
  • RRSP Management and Enrolment
  • Prepare and Remit Monthly Canada Revenue Agency Remittances - Payroll Source Deductions
  • Prepare and Review Annual GST Filing
  • Prepare Annual CSSEA Turnover Report
  • Prepare Monthly Bank Reconciliations
  • Prepare Monthly Credit Card Reconciliations
  • Prepare Financial Statements
  • Monitor Budget Expenditures
  • Fund Reporting
  • Annual Audit Preparation and Support
  • Answer Queries Pertaining to Financial Matters
• Budgeting: Assist with budget preparation and expense tracking.

Administrative Functions

• Office Management: Ensure a functioning office environment, order office supplies, and maintain inventory.
• Scheduling & Meetings: Coordinate meetings, book rooms, and prepare agendas.
• Records Management: Maintain both electronic and physical filing systems for administrative and financial documents.
• Communication: Greet visitors, answer telephone inquiries, and handle correspondence.
• Travel Logistics: Arrange travel and accommodation.

Required Qualifications and Skills

• Education: Diploma/degree in Business Administration, Accounting, or a related field.
• Experience: 2–5 years of experience in both bookkeeping and administration.
• Technical Proficiency: Proficiency in accounting software (Sage) and MS Office Suite, especially Excel.
• Analytical Skills: Strong numeracy and attention to detail.
• Organizational Skills: Ability to prioritize work, multitask, and manage deadlines.
• Soft Skills: Strong communication, discretion with confidential information, and a professional manner.

Pay: From $35.00 per hour

Expected hours: 30.0 per week

Benefits

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Wellness program

Education

• DCS / DEC (required)

Experience

• Accounting: 2 years (required)

Work Location: In person