Job Number: JR105476 Job Title: Project Assistant - Enterprise Transformation Office Job Category: Clerical Hospital Location: Consilium Place Job Type: Permanent, Full time Number of Positions: 1 Minimum - Maximum Hourly Rate: $34.275 - $39.734 Hours: Days

Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. SHN is the recipient of the 2021 Excellence in Diversity and Inclusion Award, from the Canadian College of Health Leaders, for our leading edge work on Communities of Inclusion, Inclusion Calendar, Health Equity Certificate Program and much more. We are also proud to be named Canada’s Most Admired Corporate Cultures for 2023 and 2024! Learn more at shn.ca

Job Description

About the Role

It’s an exciting time to join Scarborough Health Network (SHN)! SHN is embarking on a multi-year transformation journey to strengthen care delivery, implement new models of service, and build a sustainable health system for the future.

The Project Assistant, Strategy & Transformation supports the Strategy & Transformation Office in advancing enterprise transformation initiatives, corporate and clinical strategy, and priority operational projects. The Project Assistant contributes to analysis, coordination, and the development of project materials that help translate strategic priorities into actionable initiatives. This role offers meaningful, hands-on experience supporting SHN’s strategic and operational priorities.

Here's What You'll Get To Do

The Project Assistant provides day-to-day coordination and analytical support across multiple initiatives. Key responsibilities include:

• Supporting project coordination to ensure activities progress as planned
• Tracking milestones, deliverables, and timelines using project trackers, dashboards, and status reports, ensuring accuracy and consistency
• Maintaining and updating project documentation, including decision logs, RACI charts, risk and issue logs, and status summaries
• Updating dashboards and reports to track performance, outcomes, and benefits
• Identifying and escalating risks, issues, and dependencies, and supporting the tracking of mitigation actions
• Assisting with basic qualitative and quantitative analysis and reporting
• Coordinating cross-team communication, scheduling meetings, and managing follow-ups
• Preparing meeting agendas and materials, facilitating meetings and working sessions, and capturing meeting notes and action items
• Collaborating with Transformation Leads, stakeholders, and functional subject matter experts
• Preparing clear, concise presentations, dashboards, and briefing materials to support decision-making

Here's What You Will Need

• An undergraduate degree in a relevant field (e.g., business, health administration, public policy, or a related discipline)
• Experience in a project coordination, junior analyst, or administrative role
• Demonstrated ability to manage multiple tasks, priorities, and schedules simultaneously
• Analytical skills, including the ability to support performance tracking, reporting, and benefits realization
• Basic knowledge of project management concepts and tools, including RAID logs and RACI matrices
• Strong written and verbal communication skills, with the ability to engage a wide range of audiences from frontline teams to senior leaders
• Strong facilitation skills, including experience preparing agendas and capturing clear, accurate meeting notes and action items
• Excellent organizational and scheduling skills, with the ability to coordinate across multiple stakeholders
• Proficiency with Microsoft Office suite (Excel, PowerPoint, Word)

This opportunity is posted to support the recruitment of an existing vacant position.

Accommodation And Diversity Statement

Scarborough Health Network (SHN) embraces and celebrates our community’s unique multicultural heritage and diversity. SHN is an equal opportunity employer, dedicated to a culture of inclusiveness and diversity reflecting our diverse patients, staff and community alike.

We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, nation of origin, genetics, disability, age, veteran status, marital or family status, belief system, or other factors related to one’s personal identity and/or