The Project Coordinator plays a vital role in driving the successful delivery of projects at Tahltan Nation Development Corporation (TNDC). Acting as a key link between site operations and corporate teams, this role ensures accurate cost tracking, financial transparency, and smooth project coordination from start to finish.

In this fast-paced role, you’ll support critical project functions including cost tracking, LEMs, invoicing, procurement, and financial reporting—helping teams stay aligned, informed, and on budget. You’ll also contribute to forecasting, cost analysis, and change management, identifying risks early and supporting proactive decision-making.

Working closely with Project Controls, Site Teams, Payroll, Accounts Payable, and Fleet, you’ll play an important role in maintaining accurate data and supporting efficient project execution across TNDC operations. This is an excellent opportunity for a detail-oriented and collaborative professional who wants to make a meaningful impact—supporting operational excellence while contributing to strong partnerships and opportunities for the Tahltan Nation.

Responsibilities

Construction Coordination & Field Support

• Act as a liaison between field crews, subcontractors, and project teams, promoting a strong Safety First, Safety Always culture
• Assist with planning and scheduling of project activities, including materials, equipment, and workforce
• Conduct site inspections, track progress, and support compliance with safety, quality, and environmental standards
• Support quality processes (QMP), including inspections, RFIs, and NCRs, and assist in resolving onsite issues

Systems, Cost Control & Financial Coordination

• Maintain project systems, including job setup, cost codes, PO tracking, and resource databases
• Monitor project costs, track expenditures, and perform basic variance analysis to identify risks
• Support change management by tracking scope and cost adjustments
• Coordinate with Project Management, Payroll, AP, and Fleet to ensure accurate cost tracking and reporting

LEMs, Invoicing & Reporting

• Prepare and submit LEMs (Labour, Equipment, Materials) in accordance with client requirements
• Assist with invoicing, accruals, and reconciliation of project costs
• Compile weekly and monthly reports, including cost tracking, progress updates, and key performance indicators (KPIs)
• Support financial forecasting and validate project data with internal teams and clients

Administration & Compliance

• Maintain accurate project documentation, including drawings, logs, and reports
• Support subcontractor onboarding and ensure compliance with company policies and safety standards
• Uphold strong organizational practices, confidentiality, and professionalism
• Ensure all documentation and reporting meet audit, contractual, and regulatory requirements
• Uphold strong organizational standards, confidentiality, and professionalism in all project activities

Qualifications

• 2–5 years of experience in project coordination, cost tracking, or construction (heavy civil/mining/industrial preferred)
• Post-secondary education in Business, Finance, Project Management, or a related field (or equivalent experience)
• Proficiency in Microsoft Office, especially Excel, with the ability to learn new systems quickly
• Experience with ERP, project management, or cost-tracking systems (e.g., Procore, SAP, Viewpoint)
• Ability to read and interpret drawings, contracts, and specifications
• Understanding of construction or industrial site operations and safety practices
• Experience with document control, reporting, and basic financial processes
• Strong organizational, communication, and problem-solving skills with attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Comfortable working independently and collaboratively, including in remote/site settings
• Adaptable, professional, and able to maintain confidentiality

Mentorship and Knowledge Sharing

Provide guidance, training, and mentorship to team members, especially local Tahltan workers, by sharing technical skills, safety practices, and industry knowledge in a respectful and culturally aware manner. Uphold Tahltan values and principles by fostering a work environment built on respect, teamwork, and mutual learning. Support the growth of the Tahltan workforce by helping build capacity, promoting safe and effective work practices, and ensuring that knowledge is passed on to strengthen both the team and the broader Tahltan community for the benefit of current and future generation.

CONDITIONS OF EMPLOYMENT

• Pass mandatory pre-employment drug and alcohol screening and fitness for work assessment
• Valid class 5 driver’s license required
• WHMIS and TDG
• First Aid Certification