Humber River Health. Lighting New Ways In Healthcare.

Since opening our doors in 2015 as North America’s first fully digital hospital, we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000 residents in North West Toronto, Equity Inclusivity and active participation in the North West Toronto Ontario Health Team are key initiatives important to our Team. At Humber River Health, we use a custom combination of technology and clinical expertise to rebuild elements of care. We make technology work for staff and physicians; giving them more time to spend with patients, to eliminate inefficiencies, and to reduce the chance of errors. Humber River Health is formally affiliated with both the University of Toronto and Queen’s University and committed to becoming a community academic hospital. Clinical Excellence, Optimizing Care through Technology and Community Connection frame our Research Strategy.

At Humber River Health, we’re not hoping for a renaissance, we are making it happen. As part of our dynamic team, you can lead the way, as we continue our journey towards high reliability care!

We have an exciting opportunity for a Research Program Assistant to join our Research Program!

Employment Status: Temporary Full Time

Duration: November 2026 - subject to change as per Management Rights

Hours of Work: Day shifts from Monday to Friday, including occasional evenings and/or weekends may be required - subject to change as per Management Rights

Location: Humber River Health, Wilson Site

Employee Group: Non Union

Reporting Relationship: VP, Research & Innovation

Hourly Rate: $32.822- $41.053

• Perform a wide range of administrative and operational support functions to support the day-to-day operations of the research department.
• Schedule and track program and project activities to meet approved timelines.
• Act as the first point of contact for internal and external contacts to facilitate smooth, effective, and accurate information flows; balance priorities; respond to issues brought forward by staff, patients, patient families, volunteers, etc.; refer issues to others for resolution.
• Liaise and collaborate with leaders and assistants to communicate information.
• Research topics and develop summaries and reports using internal and external resources (e.g., consultants, committees, ministries, other hospitals).
• Exercise confidentiality in the development and release of all information.
• Monitor and maintain office correspondence (e.g., e-mail, mail, courier packages, etc.).
• Draft responses to general issues; coordinate resources to support leaders in addressing identified issues; compose or edit highly confidential documents (e.g., correspondence, memos, contracts, proposals, reports, presentations).
• Enter data and maintain databases and other information systems (e.g., Canadian Common CV, ResearchNet).
• Produce a broad range of documents for a variety of audiences (e.g., policy and technical reports, charts, and presentations, templates) using software applications; monitor materials (e.g. budgets and department metrics) for accuracy and make corrections.
• Prepare reports and documentation used for leadership decision-making.
• Develop and maintain organized filing systems; maintain files, documents, and other information.
• Maintain departmental operations manuals, policies, and procedures.
• Take and distribute meeting minutes as required by management
• Coordinate the calendar of the Vice President (e.g., schedule meetings/appointments, budget time, send reminders).
• Coordinate meeting logistics for the Research department (e.g., book rooms, catering, research and prepare agendas, prepare, and distribute meeting presentations and materials, record and distribute meeting minutes); coordinate cross-functional agenda items.
• Coordinate special event logistics (e.g., book event venues, catering, audio-visual requirements, seating arrangements; prepare presentations and materials; coordinate invitations and participant registration processes, and other event logistics).
• Arrange corporate travel to conferences and other events (e.g., general business travel, flight itineraries, hotel accommodations, conferences, and convention documentation) in compliance with corporate travel requirements and processes.
• Collect staff education and training requirements/credentials, payroll information, and other information as required
• Order office supplies, ensure supplies are distributed accordingly to staff
• Coordinate shipping and receiving for research

• Diploma in Administration required or an undergraduate degree in Healthcare or a related field preferred
• At least 3 years of experience in providing senior administrative support services (required). The ideal candidate will have experience in an academic hospital, healthcare or research setting.