Job Summary

This role blends business development operational support with high-level executive assistance. The successful candidate will serve as the central coordinating force for the business development team, ensuring that sales pipeline information, follow‑ups, documentation, and reports are accurate, up‑to‑date, and ready to inform decision‑making. The position requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple concurrent workstreams while supporting long‑cycle, complex sales initiatives.

Duties

Business Development Support (approximately 80%)

• Maintain CRM accuracy and details. Specifically leads, opportunities, contacts, and activities
• Ensure pipeline data completeness (stage, value, probability, timing, next steps)
• Track inbound leads and ensure timely follow-up and assignment
• Prepare pipeline summaries, reports, and management dashboards
• Coordinate customer meetings, agendas, minutes, and action items
• Support proposal, quotation, NDA, and document coordination in CRM and, as required, physical versions
• Maintain structured, version-controlled sales and customer documentation
• Coordinate across sales, operations, quality, and finance as required
• Routine customer inquiries and order entry
• Other sales tasks as required.

Executive Support to the President (approximately 20%)

• Act as a confidential manager of the President’s calendar, inbox, and priorities
• Preview, sort, and respond to emails on the President’s behalf where appropriate
• Conduct research, prepare briefings, and synthesize information for executive decisions and employee and key stakeholder communications
• Prepare meeting minutes, summaries, and action-item trackers
• Track and follow up on executive and other employee commitments and delegated actions
• Manage administrative and compliance tasks currently performed by the President.
• Handle highly confidential information with discretion and sound judgment
• Other executive support tasks as required.

Skills

• Proficiency in Office 360
• Outstanding communication and interpersonal skills.
• Strong organizational abilities; effective at multitasking and prioritization.
• Bilingual (French & English) – written and spoken – required.
• Customer service orientation with a professional demeanor
• Ability to work collaboratively within a team while also being self-motivated

OTHER REQUIREMENTS:

Must be able to be registered with Canada’s Controlled Goods Program. This involves a criminal background check conducted by an authorized third party.

At any point during the recruitment or employment process, candidates or employees may be asked to complete a personality or psychometric test relevant to the role.

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off