OverviewOur client is seeking a Senior IT Project Manager to lead a large-scale office relocation initiative focused on IT infrastructure and end-user technology for a head office environment in downtown Calgary. This role will be responsible for ensuring a seamless, low-risk transition of all IT systems, infrastructure, and user workstations to a newly constructed office space, with minimal disruption to business operations. This is a hands-on, delivery-focused role, requiring strong technical coordination, vendor management, and onsite leadership throughout planning, execution, and stabilization phases.
Project Context- Office relocation for a primary corporate/head office
- New site currently under construction (design/build in progress)
- Target move window: Late Fall (October, subject to change)
- Preferred approach: Phased/staggered move to allow testing and validation
- High emphasis on risk mitigation, testing, and business continuity
Key Responsibilities- Own and manage the end-to-end IT relocation project plan, including timelines, milestones, and deliverables
- Act as the single point of accountability for all IT-related move activities
- Drive decision-making around phased versus single-day cutover strategy
- Develop and maintain risk registers, dependency tracking, and mitigation plans
- Oversee planning and execution across network infrastructure, backend systems, hardware deployment, and staging
- Ensure infrastructure readiness prior to move-in, including testing, validation, firewall setup, network configuration, and NAC validation
- Track and manage hardware procurement, vendor quotes, approvals, and purchase timelines while monitoring long-lead items and escalating risks early
- Coordinate closely with construction teams, vendors, and internal stakeholders to ensure infrastructure delivery aligns with IT requirements prior to handover
- Lead move-day execution planning and coordination, ensuring a seamless plug-and-play experience for end users
- Oversee workstation setup, including monitors, docks, peripherals, and specialized configurations such as trading environments
- Coordinate transportation and setup of IT equipment in collaboration with movers and internal teams
- Define and execute pre-move staging and testing plans, as well as post-move validation, issue triage, and stabilization efforts
- Lead the hyper-care period post-move to ensure rapid resolution of any issues impacting business operations
- Manage specialized workstation environments, including Bloomberg terminals, check printing systems, and custom configurations, ensuring compatibility and readiness
- Conduct pre-move inventory and technical validation of all equipment and configurations
- Assess, recommend, and coordinate additional technical resources required for network testing, workstation deployment, and move-day support
Required Qualifications- 8+ years of experience as a Senior IT Project Manager within enterprise environments
- Proven experience leading office relocation or IT infrastructure migration projects
- Strong understanding of network infrastructure, including LAN, Wi-Fi, firewalls, and network security concepts
- Experience managing end-user computing environments, hardware deployments, and staging processes
- Demonstrated ability to manage vendors, procurement processes, and complex project dependencies
- Strong experience working in fast-paced environments with tight timelines and multiple stakeholders
- Comfortable working onsite and taking a hands-on approach during critical phases of the project
- Excellent communication, stakeholder management, and problem-solving skills
- Experience coordinating cross-functional technical teams and driving project execution from planning through stabilization
Nice-to-Have- Experience supporting trading floor or highly specialized workstation environments
- Familiarity with Network Access Control (NAC) implementations
- Background in financial services or high-availability enterprise environments
- PMP or equivalent certification
Success Criteria- Seamless transition with minimal business disruption
- Fully functional infrastructure and systems ready at go-live
- Strong end-user experience with plug-and-play workstation readiness
- Effective risk management with no critical failures during cutover